Request for Bids - Installation, materials and permits for a new Access Controls System for City Hall, Police Department and Department of Public Works

The Norton Shores Facilities Department is seeking bids from qualified vendors to supply materials and install new Access Controls system in the City Hall, and Police Department at address 4814 Henry St., Norton Shores, MI 49441. As well as the Department of Public Works Building, located at 1174 E Mt. Garfield Rd, Norton Shores, MI 49441.

The Contractor shall provide all labor, materials, equipment, software, installation, programming, testing, training, and services necessary to furnish and install a complete and fully operational access control system in accordance with the requirements of this RFB.

Access Control Panels and Controllers

Provide and install new access control panels and controllers as required for a complete and functional system.

Card/Credential Readers

Provide and install card or credential readers at all doors currently equipped with access control, including all necessary hardware, wiring, programming, and testing.

New Door Locations

Provide and install access control for four (4) new door locations, including card or credential readers, electronic locking hardware, door position switches, wiring, programming, and all other necessary equipment.

Reuse of Existing Equipment

Reuse existing access control equipment where practical and compatible with the new system. [...] Any equipment that cannot be reused shall be identified and included as a replacement item in the RFB.

• City Hall/Police Department: 34 door card or credential readers with electronic locking hardware installed currently.
• Department of Public Works: 30 door card or credential readers with electronic locking hardware installed currently.

Power Supplies

Provide and install power supplies where required, including backup power for all access control panels and controllers.

Software and Cloud-Based Management

Provide all required access control system software and cloud-based management services. The system shall be compatible with and capable of working closely with Muskegon Central Dispatch, including all required licensing, integration, programming, technical support, and the ability to have active directory/ALDAP.

System Configuration and Training

The Contractor shall provide system training, enter required data, and transfer/add current employees and authorized users to the new access control system.

CJIS Compliance

The access control system shall comply with applicable FBI Criminal Justice Information Services (CJIS) Security Policy requirements.

Warranty

The Contractor shall provide a one (1) year warranty covering all parts, equipment, software, and labor associated with the access control system installation.

**Submission method:** Bids must be submitted in a sealed envelope clearly marked “Access Control System for City Hall, Police Department and DPW”. Bids must be submitted in the form of an invoice or official estimate. Bids must be accompanied with proof of insurance and w-9.

**Deadline for Submission:** November 19, 2026 at **10:00am**. **Mandatory** Open House: November 12, 2026 at 8:00am.

Evaluation Criteria

• Total cost of equipment and installation
• The annual cost for operation, management, software licensing, and monitoring
• Availability of contractor services (time frame for completing the project).

Bonds and Insurance

Contract bonds, including Bid, Performance, Completion, Labor and Material/Payment, and Maintenance Bonds, are required for all contracts over **$25,000**. A Bid Bond shall be required in an amount equal to five percent (5%) of the amount of the bid or proposal. The limits of liability for General Liability, OCP Liability, and Automobile Liability shall be not less than **$500,000**, per occurrence and/or aggregate, combined single limit for personal injury, bodily injury, and property damage.

In the best interest of The City of Norton Shores we reserve the right to accept or reject any and all bids.