Photo & Video Services

The Public Relations & Marketing Department at the Lansing Board of Water & Light (BWL) is seeking the services of qualified contractors to provide videography and photography support as outlined in this RFP.

Applicants may submit proposals for videography, photography or both and will be evaluated based on the services for which they submit a proposal.

Videography Services

• Producing short-form and long-form videos for website, social media, internal communications, advertisements/commercials, presentations and other platforms.
• Event recording and production services, including lighting set-up, sound set-up, on-site videography and post-production editing.
• Filming interviews, employee profiles and testimonials.
• Capturing events, community initiatives, volunteer activities and organizational milestones.
• Capturing supplemental footage including b-roll, facility operations, employees, equipment, community settings and other relevant activities.
• Supports storyboarding and pre-production for all video pieces.
• Editing footage into finished videos with appropriate pacing, transitions and color correction, plus licensed audio mixing, music and graphics.
• Incorporating closed captioning, captions, titles, lower thirds, logos and other branded elements as requested.
• Providing alternate video lengths, aspect ratios, formats or versions for different distribution channels.
• Providing raw footage when requested and agreed upon in the project scope.

Photography Services

• Capturing professional photographs of facilities, equipment, events and organizational activities.
• Taking headshots of Board members, leaders and employees.
• Photographing community initiatives, partnerships, volunteer activities and other external engagement efforts.
• Producing environmental portraits, group photographs and candid images.
• Selecting, editing, retouching and delivering final images in formats suitable for digital and print use.
• Providing original, unedited image files when requested and agreed upon in the project scope.

Combined Services

Applicants proposing both videography and photography services should describe their ability to coordinate both disciplines within a single assignment. Proposals should identify any efficiencies, cost savings or operational benefits associated with providing both services.

Work will be requested on an as-needed basis. Assignments may vary in scope, duration, location, complexity and deliverables.

Proposals must be submitted through IonWave. Proposals received via e-mail will not be accepted.

Proposals will be evaluated based on portfolio and quality of work; relevant experience and qualifications; responsiveness and turnaround; pricing; and project management. Each applicant will be evaluated only for the service category or categories included in their proposal.

Videography and photography proposals will be scored separately. Any additional value associated with providing both services may be considered as part of the applicable evaluation.

**Required** attachments: *Sworn and Notarized Affidavit of Compliance*, Pricing, and Samples of relevant experience.

If YES to exceptions, Contractor must provide red-lined editing on the BWL Terms and Conditions Microsoft Word document only. Any submission of, or general references to Contractor Terms and Conditions in its entirety anywhere within the proposal will invalidate the proposal.