Surveying, Drafting, and Design Services for the Installation of Water Main at Multiple Locations (Dunlap, Astor, Berry, Palmer, Tenny

The Lansing Board of Water & Light (BWL) requests proposals for surveying, base mapping and water main design services for the replacement of existing water mains as outlined below. The proposed water mains shall be located within the road right-of-way. Installation of valves, fire hydrants, reconnection to existing water mains, water service lines and abandonment of existing water mains shall be included in the overall design plans. It is expected that the water mains will be installed via open-cut, horizontal directional drilling, and/or jack and bore.

The proposal should also include the construction engineering services throughout the duration of the restoration construction portion of the Project. Hereafter, the overall design plans and construction engineering services shall be considered as the “Project.”

The scope of services to be performed by the consultant shall be divided into tasks as outlined below:

Task 1 – Survey

The topographic survey for the Project shall include: establishing the location of existing curb lines, existing pavement types and thicknesses, sidewalks, drainage structures, manholes, driveways, valves, utility poles, streetlights, fire hydrants, trees, water service curb boxes [...] and other work typically required for water main construction. The topographic survey is to extend into all street intersections at least 75 feet and be based on NAVD 88 datum using City of Lansing High Level Benchmarks.

Task 2 – Base Mapping / Plan Preparation / Design Services

The consultant shall prepare construction plans at a horizontal scale of 1 inch to 40 feet and a vertical scale of 1 inch to 4 feet in accordance with BWL drawing standards. [...] Provide up to three (3) separate budgetary design scenario estimates for each Project area. For example, directional drilling, open-cutting, jack-and-bore, etc.

Task 3 – Permits

The consultant shall assist the BWL in acquiring permits for this Project. The consultant shall complete and submit all applicable permit applications to the BWL.

Task 4 – Geotechnical

The consultant is responsible for taking pavement cores at the frequency and location as directed by the BWL. [...] At a minimum, each location should include one core. One additional core is required every 500 feet of main installation. The consultant is responsible for advancing coring to a depth of 10 feet below the street surface.

Task 5 – Construction Engineering

Provide project engineering staff and services to include engineering supervision, construction inspection, construction surveying and layout, materials testing coordination and traffic control plan preparation and inspection.

The consultant shall submit the following:

• Electronic copies of draft plans at 50%, 75%, 95% level for review and approval.
• 3 sets of sealed design plans appropriate for submittal to governmental agencies.
• AutoCAD file of base mapping and plan/profile sheets.
• Itemized cost estimate of water main and partial service line installation for the applicable Project limits.
• Completed permit applications for applicable permits.
• Construction Engineering: daily work reports, SESC inspection reports, pay estimates, change orders, material testing results, sewer CCTV records.

**Proposals must be submitted through IonWave.** Proposals received via e-mail will not be accepted. The *Sworn and Notarized Affidavit of Compliance* and the *Proposal* are **required** attachments.

The consultant shall include in the proposal a statement of qualifications listing a summary of water main design projects completed in the past 5 years, the approximate cost of these projects and the experience of staff members who will be assigned to the Project.

Project tasks 1, 2, 3, & 4 for Location 1 must be completed on or before **February 9, 2027**. Project task 5 for Location 1 must be completed by **May 21, 2028**. Deadlines above must be met.

Bids will be evaluated based on the following criteria:

| Category | Percent of Score |
| --- | --- |
| Design Experience | 17% |
| Overall Water Main/Infrastructure Experience | 15% |
| Previous Work Satisfactorily Performed with the BWL | 7% |
| Resumes | 7% |
| Project Cost | 40% |
| Overall Quality of Proposal | 4% |
| Exceptions to the BWL T&Cs | 10% |

The consultant shall submit a fee for each Project task, based on actual cost plus a percentage for overhead and profit with a not-to-exceed amount. Details of personnel work hours scheduled for the Project are to be included in the proposal.