Request for Bids - Installation, materials and permits for a new Boiler Controls System for City Hall and Police Department

The Norton Shores Facilities Department is seeking bids from qualified vendors to supply materials and install new Boiler Controls System in the City Hall, Police Department, located at address 4814 Henry St., Norton Shores, MI 49441.

The Contractor shall furnish all labor, materials, equipment, supervision, programming, testing, permits, and incidental work necessary to provide a complete and operational boiler control system for the City building.

The project includes two (2) existing Lochinvar KBW400 boilers, manufactured in 2011.

This RFB is open to any vendor capable of completing the project as described above.

Boiler Controls

The Contractor shall furnish and install new boiler controls compatible with the existing boiler and heating system. The new control system shall provide reliable automatic operation and control of the boiler system, including, as applicable:

• Boiler start and stop.
• Heating system temperature control.
• Supply and return temperature monitoring.
• Circulating pump operation.
• Outdoor-air temperature reset.
• High- and low-temperature protection.
• Boiler staging, if applicable.
• System alarms and safety shutdowns.

Control Panel and Equipment

The Contractor shall provide and install a new control panel or control equipment as required for complete operation of the boiler system. [...] All equipment shall be commercial-grade and suitable for the existing heating system.

Existing System Integration

The Contractor shall integrate the new boiler control system with the building's existing heating and HVAC systems. The new controls shall communicate with and control the existing rooftop heating and HVAC systems as required for proper building temperature control and coordinated operation. The Contractor shall also integrate the new controls with the existing boiler control valves serving the two-story portion of the building.

Programming, Testing and Commissioning

The Contractor shall program the boiler controls for efficient, reliable, and automatic operation based on building heating requirements. [...] The Contractor shall fully test and commission the complete boiler control system and all integrated equipment prior to final acceptance.

Training and Documentation

The Contractor shall provide training to designated City personnel on the operation of the new boiler control system. [...] The Contractor shall provide all drawings, plans, control diagrams, and documentation necessary to clearly identify the proposed boiler control system and its integration with the existing building systems.

Other Requirements

• Remove and properly dispose of obsolete control equipment and related materials.
• The Contractor shall coordinate with the City and Muskegon Central Dispatch to establish, test, and maintain connectivity between the boiler control system and the City's online monitoring and control systems.
• The Contractor shall provide a minimum one (1) year warranty covering all labor, controls, equipment, materials, programming, software, monitoring, communication equipment, and installation associated with the project.

Submission

Deadline for Submission: **November 19, 2026 at 10:00 am**. Bids must be submitted in a sealed envelope clearly marked "Boiler Controls for City Hall and Police Department" to the Office of the Purchasing Agent, 4814 Henry Street, Norton Shores, MI 49441.

• Bids must be submitted in the form of an invoice or official estimate.
• Bids must be accompanied with **proof of insurance and w-9**.

Site Visit

Mandatory** Open House Date: **November 12, 2026 at 2:00pm

Evaluation Criteria

• Total cost of equipment and installation
• The annual cost for operation, management, software licensing, and monitoring
• Availability of contractor services (time frame for completing the project).

Insurance and Bonds

The limits of liability for General Liability, OCP Liability, and Automobile Liability shall be not less than **$500,000**, per occurrence and/or aggregate, combined single limit for personal injury, bodily injury, and property damage. Contract bonds, including Bid, Performance, Completion, Labor and Material/Payment, and Maintenance Bonds, are required for all contracts over **$25,000**. A Bid Bond shall be required in an amount equal to five percent (5%) of the amount of the bid or proposal.

In the best interest of The City of Norton Shores we reserve the right to accept or reject any and all bids.