Residential Property Inspection and Assessment Support Services

The City of Detroit Office of Contracting and Procurement (OCP) on behalf of the Office of Assessor requests proposals from qualified Respondents to render certain technical or professional services ("Services") as set forth in this RFP to provide Residential Property Inspection and Assessment Support Services.

The purpose of this RFP is to provide the Office of the Assessor with timely, accurate, and professionally documented field inspections and property-condition information to support the City's residential property assessment and valuation activities.

The Contractor shall provide inspection services for residential properties as assigned by the City and shall document the physical characteristics, condition, improvements, deficiencies, and other relevant factors that may affect the valuation of the property.

The Contractor's services shall supplement the work performed by the City's assessment staff and residential appraisers.

At the direction of the Deputy CFO/Assessor, Deputy Assessor, or their designee, the Contractor shall perform the services described in this Scope of Services. The City may assign properties individually, in groups, by geographic area, by project, or through another method established by the Office of the Assessor.

Property Inspections

Conduct on-site inspections of improved residential properties assigned by the City for purposes of documenting the property's current physical condition and characteristics relevant to the City's assessment and valuation activities.

Inspections may include, but are not limited to, evaluation and documentation of:

• Overall physical condition;
• Structural integrity and readily observable structural conditions;
• Quality and condition of construction;
• Age and apparent condition of improvements;
• Exterior condition;
• Interior condition, where access is authorized and required;
• Foundation;
• Roof;
• Exterior walls and siding;
• Windows and doors;
• Porches, decks, and other exterior improvements;
• Garages and accessory structures;
• Additions and other improvements;
• Visible signs of deterioration or damage;
• Deferred maintenance;
• Fire, water, storm, or other visible damage;
• Quality and condition of significant improvements; and
• Other physical characteristics or conditions that may reasonably affect property valuation.

Limitation on Valuation Authority

The Contractor shall provide factual observations, measurements, photographs, and other documentation concerning the physical characteristics and condition of assigned properties. The Contractor shall not independently establish, modify, or certify the assessed value, taxable value, State Equalized Value (SEV), or other official valuation of any property.

Inspection Reports and Deliverables

For each assigned property, the Contractor shall provide written documentation summarizing the inspection and findings. [...] The Contractor shall submit all required inspection reports, photographs, and supporting documentation to the City within **forty-eight (48) hours** of completing the inspection, unless otherwise directed by the City.

Re-Inspections and Follow-Up Services

The Contractor shall perform re-inspections or follow-up inspections when requested by the Office of the Assessor.

Sample Inspection Report

Proposers shall provide a sample residential property inspection report demonstrating the type and level of documentation they propose to provide under this Contract.

Submission

All proposals must be submitted through the Bonfire/EUNA Procurement Supplier Portal at detroit.bonfirehub.com. Faxed or mailed proposals will not be accepted. Late and/or emailed proposals will not be accepted.

Minimum Qualifications

Proposals will only be accepted from those firms demonstrating a minimum of Five (5) years of experience providing Computer Assisted Mass Appraisal (CAMA) Administrator Support Services for projects of similar scope and size.

Evaluation

Technical Proposals will be evaluated before Cost Proposals are reviewed. Total Points Possible: 100 (Qualifications and Experience 35 points; Approach/Workplan 30 points; Personnel and Resources 25 points; Pricing 8 points; Commitment to Priority Workforce Hire Agreement 2 points).

Contract Term

The term of the contract will be for two (2) years effective only after the approval of the Detroit City Council and signed by the Chief Procurement Officer. The City anticipates one award as a result of the RFP.