Request for Proposals (RFP) for Final Design Engineering Services

The Washington County Public Works Department is issuing this request for proposals (RFP) to provide final design engineering services for the County State Aid Highway (CSAH) 13 (Ideal Avenue) Improvement Project.

A preliminary design phase for this project kicked off in 2025 and is currently nearing completion. Through this phase, multiple alternatives were evaluated, a preferred design was identified, and a preferred layout is being created. [...] In addition, topographic survey has been collected, wetlands have been delineated, utility data has been collected to Quality Level D, and a preliminary hydraulics analysis has been completed.

This project will be a cooperative project between Washington County, the City of Lake Elmo, and the City of Oakdale, with Washington County serving as the lead agency. There is no federal funding on this project.

The role of the selected Consultant team will be to complete all tasks necessary to take the project to approved construction documents. Washington County will act as the lead agency through all aspects of the project.

Project Management

The Consultant will perform all work necessary to effectively coordinate the project completion, maintain the project schedule and budget, as well as manage the Project Management Team (PMT). The Consultant should host monthly PMT meetings, which will be a mix of virtual and in-person meetings. Monthly progress reports shall be submitted with each invoice. The selected Consultant shall develop and implement a project specific Quality Management Plan, which shall be available for review upon request during the project.

Data Collection

The Consultant shall collect existing data and reports relevant to the project area and obtain new information as needed for all aspects of the project.

Public and Agency Engagement

The selected Consultant will be responsible for providing text and graphics to support the website throughout the project. Assist the County in conducting public engagement and outreach throughout the project. This will include but is not limited to public open house(s), public mailers, social media, and email outreach as necessary to maximize attendance and audiences.

Design Services

The Consultant shall obtain the locations of all utilities that exist within the limits of construction and which may be affected by the project. Plans and specifications will include all elements and details required by the Minnesota Department of Transportation (MnDOT) State Aid (CSAH), local and permitting agency standards. Right of way services are not needed as part of this contract. Final plans and specifications will be submitted by the Consultant to MnDOT for approval. The Consultant will be responsible for identifying all permits and approvals warranted by the proposed work with all regulatory agencies.

Deliverables

• Final cost participation layouts in PDF electronic format
• Draft 60% and 90% Plans in 11”x17” PDF electronic format
• Signed final plans in 11”x17” PDF electronic format
• Signed final special provisions in 8.5” x 11” PDF and Word electronic format
• Final engineer’s estimate in Microsoft Excel format
• Electronic design files in ORD format
• All supporting documentation required for State Aid submittals

Bidding and Construction Assistance Services

The Consultant shall modify plan sheets and specifications to reflect changes addressed in addendums. The Consultant shall be responsible to review, comment, and approve shop drawings submitted by the Contractor during construction. The Consultant shall assist in answering any questions during construction by the county.

Submission

All proposals must include Proposal Content set forth in Section 3 and be sent electronically to the County Authorized Representative. Contractors must submit to the e-mail address above no later than **3:00 PM CST on Friday November 6, 2026**. Late submittals will not be considered.

Proposals will be limited to no more than five (5) pages in length, excluding a cover sheet, a cover letter, and appendices. The font shall be no smaller than 11 point.

Evaluation

• Expressed understanding of the services and requirements of this RFP: 10 points
• Completeness, quality, and overall technical competence of the proposal, project approach, and methodology: 20 points
• The experience and qualifications of the project manager and team members and their work on similar projects: 50 points
• Work plan, schedule, and availability of personnel and other resources to perform the work within the specified project schedule: 20 points

The Contractor with the highest evaluated score will be selected.

Insurance

• Commercial General Liability with Contractual liability coverage in the amount of $1,500,000 per occurrence with a $3,000,000 aggregate.
• Professional Liability coverage in the amount of $2,000,000 per wrongful act or claim with a $4,000,000 annual aggregate.
• Automobile coverage in the amount of $1,500,000 on a combined single limit basis and include hired and non-owned.
• Worker’s Compensation in statutory amount (if applicable).

Provide a signed *Appendix A – County’s Standard Terms and Conditions*.