Scoreboards, Digital Displays, and Video Boards with Related Services

Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Scoreboards, Digital Displays, and Video Boards with Related Services to result in a procurement solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada.

Sourcewell is seeking proposals for Scoreboards, Digital Displays, and Video Boards with Related Services for indoor and outdoor applications, including but not limited to:

• Scoreboards and Athletic Scoring Systems — traditional indoor/outdoor scoreboards, sport/statistics displays, scorer's tables, shot/play clocks, timing/scoring systems, controllers, and related accessories/services;
• Video Boards and Large-Format LED Displays — athletic/event video boards, center-hung, end-zone, ribbon, fascia, perimeter, architectural, portable, and trailer-mounted athletic and event display systems;
• Digital Displays and Digital Signage — dvLED, video walls, flat-panel/interactive displays, message centers, marquees, wayfinding, transportation/emergency displays, and signage networks;
• Integrated Display, Audio, and Production Systems — complementary audio, production/replay/streaming, control-room, content-management and integrated technology as long as its complementary to those items proposed in a.-c. above; and
• Related Services — design, installation, commissioning, training, maintenance, monitoring, rental, replacement/removal, etc. as long as its complementary to those items proposed in a.-c. above.

Proposers may include directly related equipment, accessories, and services to the extent that they are complementary to the primary solutions being proposed.

The primary focus of this solicitation is on Scoreboards, Digital Displays, and Video Boards with Related Services. This solicitation should NOT be construed to include services-only, audio-only, software-only, or accessory-only solutions.

Generally, the solutions for Participating Entities are turn-key solutions, providing a combination of equipment, products and services, delivery, and installation to a properly operating status.

**Only proposals submitted through the Sourcewell Procurement Portal will be considered.** Proposals are due no later than **December 1, 2026, at 3:30 p.m. Central Time**, and late proposals will not be considered.

The term of any resulting master agreement(s) awarded by Sourcewell under this solicitation will be four years. Sourcewell and supplier may agree to up to three additional one-year extensions based on the best interests of Sourcewell and its Participating Entities.

Based on past volume of similar contracts, the estimated annual value of all transactions from master agreements resulting from this RFP are anticipated to be **USD 80 Million**.

Proposers awarded a master agreement are expected to pay to Sourcewell an administrative fee in exchange for Sourcewell facilitating the resulting master agreements. The administrative fee is normally calculated as a percentage of the total sales to Participating Entities for all equipment, products, or services made during a calendar quarter, and is typically one percent (1%) to two percent (2%).

If a proposer receives a master agreement award resulting from this solicitation it will have up to 30 days to sign and return the master agreement.