Athletic Venue Cleaning Services and Daily Cleaning of Athletic Facilities

Mississippi State University is requesting proposals from experienced and qualified organizations to provide Athletic Venue Cleaning Services and Daily Cleaning of Athletic Facilities for its Starkville, MS campus. For the purposes of this RFP, Athletic Venues are those structures which house athletic events (see Appendix B). Athletic Facilities are those buildings where athletic offices are located (see Appendix D). The cleaning description and scope of services are in Appendix C. Fees are submitted on Appendix E.

Proposers may bid on Option A, all Athletic Venues and Athletic Facilities; Option B, the Leo Seal Jr. Football Complex only; or Option C, all facilities except the Leo Seal Jr. Football Complex. Pricing for each option is submitted on Appendix E. MSU may award by option, to one or more Custodial Contractors.

The following requirements are absolute minimums that a Custodial Contractor must meet. If these requirements are not met, the proposal will be removed from consideration. [...]

• The Custodial Contractor must provide an on-site Account Manager / Director of Operations, who serves as the Athletic Department's primary point of contact, together with a Daily Cleaning Manager and an Event / Stadium Cleaning Manager, each supported by supervisors (see Appendix C, 1.9).
• There must be adequate supervision at each event and during daily services to ensure that all Custodial Contractor personnel are in their designated areas and performing all required duties.
• All personnel are required to wear proper company uniforms with company logo and carry proper identification at all times.
• All of the Custodial Contractor's personnel must have a background examination prior to being assigned to work on MSU's campus.
• The Custodial Contractor must utilize a quality assurance and quality control system for all daily and event cleaning services and make it available upon request to Athletic Department staff.
• The MSU Athletic Department will furnish all paper products, can liners, hand soap, shampoo and body wash for daily cleaning and events. [...] The Custodial Contractor must furnish all other supplies, chemicals, equipment, vehicles and personal protective equipment, unless special allowances are agreed upon with the Athletic Department.
• The Custodial Contractor must provide a staffing plan and schedule for all cleaning services, including daily services, preseason cleaning and event cleaning [...].
• Periodic services, such as carpet extraction, floor care, window cleaning and high dusting, must be performed at the frequencies set out in Appendices C and D.
• The Custodial Contractor may be asked to provide services for any event in the form of pre-event, during-event and post-event services.

This is a two-step RFP process. The technical proposals and the cost proposals are to be submitted in separate sealed envelopes. [...] Responses Submitted Electronically in Bully Buy: [...] Technical Proposal: Proposal must be submitted in PDF format and state "Technical Proposal" in the title of the document. [...] Cost Proposal: Cost proposal must be submitted in PDF format and state "Cost Proposal" in the title of the document. [...] RFP submissions via facsimile or email are not acceptable.

Proposals will be scored based on the following weights (100 points total):

• Corporate Structure/Years of Experience/References – **20 pts**
• Operation Plan/Ease of Use/Services Offered (including staffing plan, management team, quality assurance and quality control, and daily event service plans) – **50 pts**
• Fees – **30 pts**

The Comprehensive General Liability coverage and the Commercial Auto Liability coverage shall be a minimum amount of One Million Dollars (**$1,000,000**) per occurrence and Two Million Dollars (**$2,000,000**), or equivalent, annual aggregate [...].

It is MSU's intention to enter into a three (3) year contract, estimated to begin January 22, 2027 with the option to renew for two additional one (1) year terms.