Elevator Maintenance

The Mississippi State Department of Health (hereinafter “MSDH” or “Agency”) has issued this solicitation for the purpose of soliciting sealed bids from qualified Bidders to provide Elevator Maintenance.

MSDH is seeking a contractor that shall provide comprehensive preventative maintenance, inspections, testing, minor repairs, and reporting services for 9 elevators at the MSDH Central Campus to ensure safe, reliable, and compliant operation in accordance with all applicable codes and manufacturer specifications.

The contractor shall provide comprehensive preventative maintenance, inspections, testing, minor repairs, and reporting services for 9 elevators at the MSDH Central Campus to ensure safe, reliable, and compliant operation in accordance with all applicable codes and manufacturer specifications.

Preventive Maintenance

Perform monthly maintenance on each elevator in accordance with manufacturer recommendations and ASME A17.1 standards.

• Operational checks of all elevator systems.
• Cleaning, lubricating, and adjusting components as needed.
• Checking all safety devices for proper function.
• Inspecting and testing door operations, signals, controls, and ride quality.
• Verifying machine room and pit conditions are safe and compliant.

Annual Inspections & Testing

Conduct annual safety inspections and full load testing in accordance with:

• State of Mississippi requirements.
• ASME A17.1 Safety Code for Elevators and Escalators.
• National Elevator Industry standards.
• Coordinate with State Elevator Inspector for compliance certification.

Emergency Response

• Provide 24/7 emergency call back service for elevator entrapments or operational failures.
• Respond on-site within 2 hours for emergencies.

Reporting

• Provide written maintenance reports after each monthly visit detailing:
• Work performed or Observations or concerns
• Recommendations for repairs or upgrades
• Provide annual summary reports for all eight elevators.

Deliverables

• Monthly maintenance and service reports.
• Annual inspection and load test certifications.
• Emergency service response documentation.
• Annual maintenance summary report.

The Contractor shall provide minor repair services, including labor and parts, up to $250 per incident as part of the base contract. No expenditure for additional parts shall be authorized without prior written approval from MSDH Facilities Management. Any parts in excess of $250 will be purchased by MSDH directly.

Bids must be submitted electronically through the MSDH OpenGov Procurement portal no later than **2:00 pm Central Standard Time (CST), Friday, November 20, 2026**.

The Contract shall be awarded to the Bidder who is responsible and responsive and submitted the lowest cost bid.

Vendor must have been in business and provided goods and/or services similar in requirements and scale to those described in this IFB for a minimum of 5 years. *Mississippi Elevator Contractor License* is **required** for the company, firm, or individual business performing elevator maintenance.

Contractor represents that it will maintain workers’ compensation insurance in compliance with Mississippi law [...] comprehensive general liability or professional liability insurance with minimum limits of **$1,000,000.00** per occurrence.

Anticipated Period of Performance: January 06, 2027-June 30, 2032

Any submitted bid shall remain a valid bid for one hundred eighty (180) calendar days from the bid due date.