MSU IFB Brand Specific Aerowerks Rotary Tray Accumulator/Conveyor System Purchase and Installation

Montana State University Culinary Services is seeking a supplier to purchase and install an Aerowerks Rotary Tray Accumulator/Conveyor System in a high-volume residential dining facility. Aerowerks shall be the required manufacturer for this purchase.

The system will serve as a critical component of the dining facility's dish return and ware washing operation and must be designed for continuous, high-volume institutional food-service use.

The Contractor shall furnish, deliver, install, test, and place into operation an Aerowerks Rotary Tray Accumulator/Conveyor System for Montana State University Culinary Services at a high-volume residential dining facility.

The Contractor's responsibilities shall include:

• Providing an Aerowerks Rotary Tray Accumulator/Conveyor System and all associated components necessary for a complete and fully operational installation.
• Coordinating with University personnel regarding project scheduling, site access, installation requirements, and project execution.
• Delivering all equipment to the project site and inspecting equipment upon arrival to verify completeness and condition.
• Providing labor, supervision, materials, equipment, and services necessary to install and commission the system in accordance with the project drawings, manufacturer's requirements, and final field conditions.
• Coordinating integration of the new system with the existing dish room operation, dish machine, utility connections, and building components identified for reuse.
• Performing operational testing, startup activities, adjustments, and verification of all system functions to ensure proper performance.
• Correcting installation-related deficiencies identified during testing and startup.
• Providing on-site training to University personnel on the operation and routine use of the system.
• Providing all applicable warranties and operating manuals customarily supplied with the equipment.

The Contractor shall deliver the system by the **end of April 2027**. Installation and replacement of the existing tray accumulator/conveyor system are anticipated to occur in May 2027, following Montana State University's Spring Commencement activities. The Contractor shall complete installation within this timeframe, and the system shall be fully operational **no later than August 2, 2027**.

**Submission method:** bids are submitted through the online event. Bidders must review and accept the prerequisites, including the instructions for submitting a bid, the IFB general requirements, the descriptive literature requirement, the Single Point of Contact clause, the Specific Brand clause, the All-or-None Award clause, and the *DRAFT contract*.

Offerors requesting additions or exceptions to the standard terms and conditions must submit them to the procurement officer by the Q&A deadline.

Required uploads include a current W-9 form, documentation that the bid meets the required specifications, complete manufacturer's descriptive literature, and an itemized quote including all associated costs of this purchase. Bidders may, at their option, upload an alternative payment schedule.

**Sealed until** 11/16/2026, 2:00 PM MST.

The contract's initial term is upon execution, through August 31, 2027. Costs are considered fixed and will not be allowed to increase for any reason.

Commercial General Liability insurance is required at **$1,000,000 per occurrence and $2,000,000 aggregate per year**, with a certificate of insurance from an insurer with a Best's rating of no less than A-.