Vending Services

The Nevada State Purchasing Division, on behalf of the Nevada Department of Corrections, is seeking to contract with a vendor or multiple vendors who can provide a full range of machine-based vending services at correctional facilities located throughout the State. Vending machine services are provided in offenders' visiting areas and administrative staff locations and/or offices as described in the scope of work (SOW) and attachments.

The State intends to award one or more contracts in conjunction with this request for proposals (RFP), as determined in the best interests of the State. The Nevada Department of Corrections shall administer contract(s) resulting from this solicitation.

The awarded vendor(s) will be required to install, maintain and service all vending machines in the regions/facility they bid on, under the terms of this RFP.

The awarded vendor(s) agrees to provide all vending services; equal to or greater than services that currently exist (refer to Attachment for current services and number of machines at each location).

It will be the responsibility of the awarded vendor(s) to provide all microwave ovens, plastic utensils, condiments, napkins, etc., as required.

Additional facilities that may require vending services will also become the responsibility of the vendor(s) awarded under the same conditions of performance as defined in this RFP.

At the time of installation, all vending machines must be current production models, in new or 'like new' condition. [...] Each machine must have an identifying number assigned to it.

NDOC regulations prohibit inmates' families from bringing 'paper' currency (bills) into the visiting rooms; therefore, the awarded vendor(s) must be able to provide adequate dollar bill changers at each facility.

The awarded vendor(s) will, at their expense, be required to:

• Maintain all vending equipment in a good state of repair and sanitary condition.
• Replace any vending machine which is out of service for longer than forty-eight (48) hours due to needed repairs.

Aluminum cans are not allowed in any of the correctional facilities and/or administrative buildings. Any existing machines that dispense aluminum cans will need to be replaced with machines that dispense plastic bottles only.

At most facilities, the awarded vendor(s) should be able to service (fill) machines seven (7) days a week during normal operating hours, to be as compatible with the facilities operating hours as possible, to guarantee adequate product is available at all times.

The awarded vendor(s) will pay the Department a commission based on the best percentage of gross revenue for each vending machine. [...] Commission is to be paid to the Department for every calendar month of the year and must be received by the Department by the 15th of the following month, to the address below via Cashier's check.

The Nevada Department of Corrections will provide normal custodial services consisting of the cleaning of walkways, hallways, visiting rooms, etc., in the vending machine areas. All other custodial services related to vending machines will be provided by the awarded vendor(s).

Responses must be submitted as a quote through nevadaepro.com.

Technical proposal information and cost proposal information shall not be included in the same attachment. Cost proposal attachment shall not be flagged as confidential in nevadaepro.com.

The resulting contract(s) shall specify an initial contract term of 4 years, anticipated to begin March/April, 2027, subject to Board of Examiners (BOE) approval, with an option to renew for two one (1) year extensions, if agreed upon by vendor(s) and in the best interest of the State.

Evaluation and scoring are conducted in accordance with NRS 333.335 and NAC 333.160-333.165. Financial stability shall be scored on a pass or fail basis. Responses shall be consistently evaluated and scored based upon the following factors and relative weights.

• Demonstrated Competence: 25
• Experience in Performance of Comparable Engagements: 25
• Conformance with the Terms of this RFP: 10
• Expertise and Availability of Key Personnel: 15
• Cost factor: 25

The State awards a five percent (5%) preference to Nevada-based businesses pursuant to NRS 333.3351 to 333.3356, inclusive.

A vendor representative must attend the site visit to be qualified submit a response. Vendor must complete and return site visit registration by the date and time listed in the timeline.

The State strongly prefers vendors agree to the terms of the attached insurance schedule as is.