HVAC Maintenance Service

The Nevada State Purchasing Division, on behalf of the Nevada Division of Museums and History is seeking proposals from qualified vendors to provide Cooling Tower-Boiler System Maintenance services as described below and in the scope of work and attachments.

This solicitation is for the Nevada State Museum located in Las Vegas, Nevada.

The State intends to award one (1) contract in conjunction with this request for proposals (RFP), as determined in the best interests of the State. The Nevada Division of Museums and History shall administer the contract resulting from this solicitation.

**Turbocor Water-Cooled Chiller: Annual Inspection** to be performed one (1) time per year.

• Check general machine operation;
• Check starter wiring and contacts;
• Check gauges and indicator lights,
• Check water flow,
• Replace refrigerant driers as required;
• Log chilled water (chw)/brine in temperature;
• Log chw/brine out temperature;
• [...]
• Leak test entire unit using electronic leak detection;
• Calibrate motor amps & volts;
• Record and verify configuration;
• Calibrate flow switches;
• Remove condenser heads;
• Mechanically brush clean condenser tubes;
• Reinstall condenser heads;
• Review and evaluate log readings;
• Maintain onsite performance data and service logbook; and
• Lubricate equipment adjustments as needed.

**Turbocor Water-Cooler Chiller Operational Inspection:** To be performed three (3) times per year.

**Boiler System Operational Maintenance:** To be performed one (1) time per year.

**Cooling Tower System Annual Inspection:** To be performed one (1) time per year.

**Cooling Tower System Operational Inspection:** To be performed three (3) times per year.

**Pumps:** To be performed four (4) times per year.

**Variable Frequency Drives Operation Inspections:** To be performed four (4) times per year.

**Exhaust Fans:** To be performed four (4) times per year.

**Fan Coil Systems Annual Inspection:** To be performed one (1) time per year.

Vendors shall submit quotes or responses via create quote in the State electronic procurement website, **nevadaepro.com**. Quotes or responses submitted as physical copies, email, or any submission method except nevadaepro.com shall not be considered.

The resulting contract will specify an initial contract term of four (4) years, anticipated to begin March 1, 2027 subject to Board of Examiners (BOE) approval, with an option to renew for two one (1) year extensions, if agreed upon by vendor(s) and in the best interest of the State. The contract is anticipate to begin March 1, 2027 and expire March 31, 2031.

The State shall not be obligated to accept the lowest priced response, however, shall make an award in the best interest of the State after all factors have been evaluated.

Vendors shall complete and return the *Vendor Information Response* form in their proposal.