FURNISHING AND DELIVERY OF VARIOUS HVAC SUPPLIES ON AN AS NEEDED BASIS

It is the intention of these specifications to provide prospective bidders the requirements for the Furnishing and Delivery of Various HVAC Supplies on an as needed basis as required by the Department of Infrastructure Management.

Bidder shall insert prices for furnishing all of the material and/or labor as described. Prices shall be net, including any charges for packing, crating, containers, etc. All transportation charges shall be fully prepaid by the contractor, F.O.B. destination and placement at locations specified by the County.

The County has attempted to identify the item(s) and the estimated amounts of each item bid to cover its requirements; however, the amount ordered may differ from that submitted for bidding. The County reserves the right to decrease or increase the quantities specified in the specifications pursuant to N.J.A.C. 5:30-11.2 and § 11.10. NO MINIMUM PURCHASE IS IMPLIED OR GUARANTEED.

The bidder guarantees that the item is of first quality throughout and complies in all respects to the standards regularly sold by the manufacturer in the lines ordered. All items shall be guaranteed for at least one (1) year after date of acceptance or if the manufacturer prescribes a guarantee of greater duration, the latter time period of the guarantee shall control. Defective or inferior goods shall be replaced at the expense of the vendor.

**Submission method:** Bids shall be submitted electronically via Middlesex County's Electronic Procurement Portal https://procurement.opengov.com/portal/middlesexcountynj no later than **November 13, 2026, at 10:00 am** prevailing time. Any bids attempted to be submitted after said designated time shall be automatically rejected by Middlesex County's Electronic Procurement Portal.

The bid opening will be live-streamed via Zoom.

There are two (2) forms **required** as part of your price submittal; (1) the Bid Sheet and (2) the *Price Certification Signature Form*. You only need to enter the Unit Price of each item and the system will calculate the Total Price.

Received opened bids shall remain firm for a period of sixty (60) calendar days.

Written requests for interpretation shall be received at least five (5) business days prior to the date fixed for the opening of the bids.

This is a firm fixed contract, prices firm, FOB destination.

The County has established a goal to collectively award 20% of its contracts to Qualified Business Enterprises.

The award of the contract(s) or the rejection of the bid(s) shall be made within sixty (60) days of the date of opening of bids.