Community Center & Town Hall Architectural Services

The Town of Volney invites qualified architectural firms to propose schematic design, design development, construction documents, bidding and award assistance, and construction administration for a new Community Center and Town Hall at 1445 County Route 6, Fulton, New York. A project study and pre-design work have already been completed.

The Town of Volney will construct a new Community Center/Town Hall to overcome health and safety concerns within the existing building and to restore and enhance the Town’s ability to provide programs and services for the community. The estimated total project budget is approximately **$5,850,000**, including a **$4,674,320** NY BRICKS grant award. The balance is expected from Town reserves.

The Town will make the completed study and pre-design materials available to the selected firm as the starting point for design. The selected firm should coordinate architectural work and necessary engineering, technology, security, and interior design services.

Respondents should submit a detailed scope of services within their proposed agreement, including deliverables, meetings, phase approvals, assumptions, exclusions, and proposed subconsultants.

• Schematic design: Review the completed study and pre-design materials with the Town; confirm the program, site assumptions, and applicable approvals; then provide floor plans, exterior elevations, appropriate visualizations, preliminary systems concepts, and an opinion of probable construction cost. Identify recommended changes to the earlier work for Town review. Obtain Town approval before proceeding.
• Design development: Refine architectural and engineering design, materials and systems; present alternatives with recommendations; update the estimate and approvals list. Obtain Town approval before proceeding.
• Construction documents: Prepare coordinated drawings, specifications, bidding forms, and contract documents suitable for public bidding and applicable code and funding requirements. Provide interim reviews and updated estimates.
• Bidding and award: Assist with advertisement materials, pre-bid meetings, bidder questions, addenda, bid review, recommendation of award, and contract preparation.
• Construction administration and closeout: Conduct preconstruction and progress meetings and periodic site visits; review submittals, proposed changes, payment applications, and claims; maintain cost and contingency tracking; document meetings; prepare punch lists; perform final inspections; and collect warranties and closeout documents.

The firm shall account for applicable New York prevailing wage requirements, local and state codes, and grant requirements. [...] Final deliverables should include electronic PDF documents and editable CAD or Revit files.

The Town may retain a construction manager under a separate agreement. If retained, the architect shall coordinate with that representative. The architect’s construction administration responsibilities under its agreement will remain in effect.

Deliver the qualifications submission and one separately sealed fee envelope with non-collusion certification by **3:00 p.m. on November 12, 2026**, to Theresa Anderson, Town Clerk, Town of Volney, 1445 County Route 6, Fulton, NY 13069. Please mark your response “REQUEST FOR ARCHITECTURAL SERVICES QUALIFICATIONS”. Proposals should remain valid for 60 days after the deadline.

The Town Board will evaluate qualifications without reviewing proposed fees and may interview shortlisted firms. After identifying the highest-ranked firm, the Town will open that firm’s sealed fee proposal and negotiate a mutually acceptable scope, schedule, and fee.

Evaluation

• Public work experience: 25%
• Experience with NYS BRICKS or other grant funding agencies: 20%
• Project team qualifications and availability: 25%
• Understanding and approach: 20%
• References: 10%

Insurance Requirements

• General Liability: Each Occurrence $1,000,000; General Aggregate $2,000,000; Products/Completed Operations Aggregate $2,000,000
• Auto Liability: Combined Single Limit $1,000,000; Each Accident $1,000,000
• Professional Liability: Each Claim or Occurrence $1,000,000; Aggregate $3,000,000

Any award is subject to Town Board approval and execution of a written agreement. The Town may reject any or all submissions or cancel this request.