IFB 26-22 Latham AASF FMS Oil/Water Separator

The New York State Division of Military and Naval Affairs (DMNA) is seeking a responsible vendor for removal and replacement of two existing underground Oil Water Separators for Hangar AASF (Army Aviation Support Facility) and Garage FMS (Field Maintenance Shop) per scope of work included within. The purpose of this project is to remain in compliance with all regulations, guidelines and operational efficiency.

• The Contractor shall furnish all supervision, qualified labor, specialized equipment, materials, transport, and disposal services necessary to successfully decommission, excavate, remove, and replace two (2) existing underground Oil Water Separators (OWS).
• Provide all certified documentation, manufacturer spec sheets, tank tightness certificates, and signed waste manifests to DMNA Environmental within required timeframes to support DEC record-keeping.
• Obtain and pay for all standard construction permits (e.g., local building, highway work, or utility connection permits, if applicable).
• Provide certified hazardous/regulated waste transport using NYSDEC Part 364 licensed carriers and permitted disposal facilities.
• All work shall be in strict compliance with all local and state codes, ordinances, laws, and policies.

Submission

The preferred method of submission is via email to ng.ny.nyarng.mbx.mnbf-dmna-bids@army.mil. If submitting a hard-copy bid, the bid documents shall be submitted by mail, hand delivery, overnight carrier, or certified mail. Bids are due **11/24/2026, 03:00PM**. Please submit ONE (1) original of the Cover Letter, Bid Form, and the Acknowledgement Page found in Attachment 2, and ONE (1) original of all forms found in Appendix C – Required Forms.

Method of Award

DMNA intends to award one contract to the lowest responsive and responsible Bidder. The lowest Bidder shall be determined by the Grand Total Bid as represented on the Bid Form (Attachment 2).

Mandatory site visit

Bidders intending to submit a bid will be required to attend a **mandatory** site visit. Failure to attend the mandatory site visit will result in rejection of bid. All Bidders MUST pre-register by November 3, 2026.

Term

The term for the contract(s) awarded in response to this solicitation will be effective January 4, 2027 through January 3, 2028 subject to approval by the OSC.

Other

Bids must remain open and valid for 120 days from the due date. The work under this contract has been determined to be a public work pursuant to [Article 8/9] of the New York Labor Law. PRC# 2026023816 has been assigned to this project. Proof of Workers' Compensation and Disability Benefits Insurance is required.