OCA DFM 297 Malta Court Officer Class A Dress Uniform Package

The New York State Unified Court System ("UCS"), Office of Court Administration ("OCA") is soliciting sealed bids to provide a Class A dress uniform package for Court Officer Trainees ("Uniform Package"), including measurement, fitting and delivery of Uniform Packages to the Malta, New York location of the NYS Court Officers Academy facility (hereafter, the "COA"), as well as alteration, refitting, and redelivery as needed. The Uniform Package shall consist of a cap, tie, dress gloves, shoes and tailored-to-fit "Class A" quality blouse and trouser, as further described below.

Awarded Contractor shall produce and deliver Uniform Packages, including measurement, fitting, and hand delivery of Uniform Packages to COA, as well as alteration, refitting, and redelivery as needed, as set forth below. Photos of a sample Uniform Package are provided in the attached Exhibit B.

Each Class A Uniform Package shall consist of the following:

• Class A Blouse: Navy Blue, thumb tip length, four-button front with New York State brass buttons. [...] Fabric to be 55% Dacron polyester/45% wool or 100% wool.
• Class A Trouser: Navy Blue with ½" wide black mohair braid on the outer seam. [...] Fabric to be 55% Dacron polyester/45% wool or 100% wool.
• Cap: Dark Navy. Police Type, eight-point, winter uniform cap with black chin strap. New York State brass buttons.
• Tie: Black. Polyester, 3" wide x 14.5", 18", 20" or 22" length. Clip-On, breakaway.
• Dress Gloves (pair): White. 100% stretch nylon with raised stitching on the back. Snap Closure.
• Shoes (pair): Black leather military oxford compatible with Class A uniform. High shine, natural leather. Adjustable laces.

Fulfillment Timeline

| Item | Timeline |
| --- | --- |
| Recruit Measurement | Between Training Days 3 and 5 |
| Delivery of Shoes | Not later than Training Day 11 |
| Delivery and Distribution of Uniform Package | Not later than Training Day 50 |
| Alterations, refitting, and redelivery | Not later than Training Day 54 |

Awarded Contractor must conduct recruit measurement, at the specified COA location, between the hours of 5:00 PM and 8:00 PM on the Training Days listed in the Fulfillment Timeline. The Awarded Contractor must size each recruit (and not request their shoe or clothing size).

Any unused Uniform Package items in their original packaging that have not been individually tailored may be returned by UCS within ninety (90) days of delivery for a full refund, at the prices listed in the Exhibit A/Pricing Sheet.

**Submission method:** Bid documents must be clearly addressed and submitted by mail to NYS Unified Court System, Attn: Janelle Pitaniello, Division of Financial Management, 4 ESP Suite 2001, Albany, NY 12223. Bidders may also submit bid proposals electronically to: DFM-Bids@nycourts.gov. Bids must be received by Wednesday, **December 2, 2026, at 2:00 pm Eastern**.

UCS requires each bidder to submit a full uniform sample for evaluation as part of the bid package. Samples must be submitted to the Brooklyn location of the NYS Court Officers Academy, located at 541 St. Johns Place, Brooklyn, NY 11238.

A purchase order will be awarded to the lowest dollar cost, responsible bidder determined to be in compliance with this RFB and specifications (the "Awarded Contractor"). Lowest dollar cost is defined as the lowest Grand Total Cost of all estimated goods and services to be provided, as indicated by bidders in Exhibit A/Pricing Sheet.

UCS will consider proposals submitted by entities that demonstrate a minimum of three (3) years' experience in the provision of similar goods and services required under this RFB.

Estimated Contract Start Date: February 22, 2027.