RFP Provision of Medical Services for SPD

The City of Syracuse is seeking proposals from organizations and doctors licensed to practice medicine in the State of New York to provide medical services to the Syracuse Police Department.

The selected Proposer(s) shall be required to perform the following services:

1. Vendor shall provide dedicated medical services as expected by the Syracuse Police Department, in keeping with the highest standards in occupational medicine and will adhere to best practices and will have familiarity in public service and fit-for-duty/return-to-work and independent medical exam evaluations.

2. Telehealth will not be accepted.

3. Occupational medical services will be provided at the vendor's facility/facilities, and the hours of operation will be Monday through Friday, 8:00 a.m. to 5:30 p.m. Scheduling must take place within 24 hour of notice.

- Designated after-hours service, including evenings and weekends, is preferred.

4. Vendor shall provide the Syracuse Police Department with evaluations on both illness (sickness) and injury for a determination of fitness to return to duty, both full duty and/or in a light duty temporary position as well as providing an Independent Medical Exam when requested. [...]

5. Medical IME/Fit-for-Duty Evaluations will include a review of all available relevant records prior to the appointment. A physical evaluation must be performed by a medical doctor, and a narrative report must be generated and provided within 5 business days. The report to the Syracuse Police Department will include a clear decision whether full duty or modified temporary duty is recommended.

6. Vendor shall provide observed drug screenings, which will include testing for a 12 panel of drugs to be determined by the Syracuse Police Department. Results will be provided via secure fax or secure email according to the Syracuse Police Department's preference. A secure chain of custody must be utilized for all drug testing.

7. The vendor will also provide medical exams for the purpose of determining a police fitness for wearing gas masks.

8. Vendor shall designate a coordinator assigned to the Syracuse Police Department for the purpose of working with SPD Human Resources in scheduling appointments and updating the outcome of said appointments.

13. Not to exceed budget amount.

**Submission method:** Proposals may be received up to but not later than **Friday, November 20, 2026 at 2:30 pm** via the City eProcurement Portal located at https://procurement.opengov.com/portal/syrgov. The City eProcurement Portal Clock is the official clock for the determination of all deadline dates and times.

The City prefers electronic submission. If you choose to submit hard copy, please submit one (1) original (marked as "Original"), nine (9) copies (marked as "Copies"), and one (1) USB drive of the proposal prior to Friday, November 20, 2026 at 2:30 pm to: Office of Management & Budget, Division of Purchase, Room 213 City Hall, Syracuse, New York 13202.

Proposals will be reviewed on the basis of team competency (education, experience and qualifications), relevant experience (including work with City of Syracuse), project approach, cost, professional capacity (ability to perform the services required on time and within budget), and client references.

The policy limits shall be in an amount not less than One Million dollars single-limit bodily injury, including wrongful death, and property damage. The insurance shall be in the minimum amount of $2,000,000.00 per claim and $2,000,000.00 as the aggregate limit of liability.

There are two, 1 year renewal options with the approval of the Mayor and Common Council.