RFQ Preliminary Engineering: Church Creek Manufactured Home Park Improvement Study

The Town of Canton, NY (Town) is seeking qualifications from firms to develop a Preliminary Engineering Report for improvements at the Church Creek Manufactured Home Park at 11 Jameson Road, Canton, NY. A completed Preliminary Engineering Report will adhere to the required guidelines of the New York State Community Development Block Grant (CDBG) Program, and will establish proposed community-wide benefits to the manufactured home park. This project is a collaboration of the Town of Canton and a committed site developer.

The development of this project is funded by a grant awarded by NYS HCR through the CDBG program. The proposed budget of this project shall not exceed **$35,000.00**.

The scope of work will involve completion of a Preliminary Engineering Report for the Church Creek Manufactured Home Park at 11 Jameson Road, Canton, NY, in accordance with the guidelines required by the NYS CDBG program. A detailed outline of these guidelines is attached to this request for qualifications.

Project Deliverables and Format

Unless otherwise specified, the chosen firm shall submit all project related products in the following formats (as appropriate):

• Draft products: one digital copy of each product must be submitted in Microsoft Word and Adobe Acrobat Portable Document Format (PDF), created using 300 dpi scanning resolution.
• Final products: one electronic copy of each product must be submitted in PDF, created using 300 dpi scanning resolution. In addition, one paper copy of each final product (including reports, designs, maps, drawings, and plans) must be submitted upon request.
• Electronic data for all Geographic Information System-based mapping products and associated spatial data must be submitted in either ArcGIS format, or similar product acceptable to the Town and NYS HCR, and comply with the requirements for Contract GIS products.
• Electronic data for all designs, drawings, and plans must be submitted in the original software that they were created (such as CAD format or other similar product acceptable to the Town and NYS HCR), as well as in JPG format.
• Photographs and images must be submitted in JPG format with a minimum resolution of 300 dpi and must be dated and captioned with the location and a brief description of the activity being documented and include any associated metadata (including the photo's GPS location where available).

All valid submissions must be received by **12pm November 10, 2026**.

Submissions, accompanied by a cover letter signed by an authorized officer, must be sent by **mail or email** by the date and time above to Leigh Rodriguez, Director of Economic Development, Town of Canton, 60 Main Street, Canton, NY 13617, lrodriguez@cantonny.gov.

If the submission is sent via US Mail, the envelope containing the submission must be sealed and clearly marked with the project name, company name, and address.

Contract will be awarded to the firm with the most favorable, well-developed submission that follows all guidelines outlined in this RFQ. Respondent pricing shall be valid for 90 days from the date of submission.

The selected firm must comply with all provisions in the contract between the New York State Department of Homes and Community Renewal (NYS HCR) and the Town, including Minority and Women-Owned Business Enterprises (MWBE) participation.

Presentations may be required of qualified finalists. These presentations will be scheduled for November 12, or 13, 2026, and held via Zoom virtual conference.

Firms responding to this RFQ should handle fees on a "not-to-exceed" lump sum basis enumerated on a detailed cost per component area. The anticipated project completion is May 7, 2027.