Runway Guard Lights and Surface Sensors - Construction Support and Construction Inspection Services

Notice is hereby given that the County of Westchester is seeking to retain an engineering firm to provide Construction Support Services and Construction Inspection Services for the Runway Guard Lights and Surface Sensors project at Westchester County Airport, New York.

These projects include the installation of new elevated and new in-pavement Runway Guard Lights at the (16) intersections of Runway 16/34. Eleven (11) of the new Elevated Runway Guard Lights are to be installed at Taxiways B, C West, D, E, F East, F West, G, K East, K West, L North, and L South. Three (3) of the new in-pavement Semi-flush Runway Guard Lights are to be installed at Taxiways A North, A South, and C East. Two (2) elevated RGLs are to be installed on the north and south side of Taxiway A at the intersection of RW 11/29.

Construction will include the installation of the new fixtures, new electrical conduit, a new constant current regulator and all associated incoming power and communication appurtenances. The RGL system will be programmed into HPN's pilot-controlled lighting (PCL) system.

In addition, this project will include the construction for the installation of a three (3) new in-pavement Runway Surface Condition Sensor System. One (1) will be installed in between TW A & TW B, one (1) will be installed near the intersection of TW G and RW 16-34 and one (1) will be installed near the RW 24 end.

Construction Support Services will include support and administration services pertaining to the construction project including, but not limited, to the following:

• Ensure the project receives required permits and obtain copies of those required permits. Supply notification of commencement of construction to permit agencies.
• Schedule, conduct and facilitate the pre-construction and progress meetings.
• Review contractor's construction schedule (Microsoft Project or equivalent) and Schedule of Values.
• Review contractor's submittals for all items, especially long lead items.
• Review and respond to Contractor's Requests for Information (RFIs).
• Hold contractor to the schedule and advise the County project manager if schedule or critical milestones are expected to slip to the right.
• Review and processing of the Contractor's submittals and pay requests.
• Assist the County of Westchester with review of the Prevailing Wage Rate requirements.
• Preparation and submission of the FAA Weekly Inspection Reports to FAA-NYADO.
• Preparation of any design changes required by differing field conditions and unforeseen items.
• Preparation and coordination of project Change Orders through HPN and FAA-NYADO for approval, as required.
• Assist with subcontractor quality assurance (QA) materials testing and surveying services as required by the contract documents.
• Prepare and submit As-Built documents and Final Engineer's Report in both digital and hard copy documents.
• Assist with contract and grant closeout.

Construction Inspection will include on-site construction inspection and oversight to ensure the quality of construction and conformity with the final plans and specifications.

• Resident Inspection required on site at all times during construction.
• Implement construction quality control plan and monitor daily.
• Coordinate final inspections and develop punch list.

**Site Visit:** There is no site visit required for this Request for Qualifications. Questions can be sent to Christopher Prashad, Westchester County Airport, via e-mail at ckqp@westchestercountyny.gov.

The County of Westchester will select the most highly qualified firm according with the following criteria, listed in order of decreasing importance:

1. Minimum of 15 years' experience in construction support and construction inspection of runway guard lights and runway pavement surface sensor systems at Federal Aviation Administration (FAA) 139 Certificated Airports with similar weather patterns to Westchester County Airport;
2. Demonstrated understanding of the project Work;
3. Quality of staff for Work to be delivered;
4. Approach and schedule;
5. Experience with similar scope of projects and/or Work at Airports;
6. Familiarity with the procedures for Federal Aid Projects;
7. Logistics and familiarity with the project area; and
8. Demonstrated knowledge of requirements and experience using FAA ACs listed in this document.

Interested firms should submit **four (4) copies** of their Expression-of-Interest (EOI) to the address below, no later than **4:00 pm on Tuesday, November 17, 2026**. An EOI shall be composed of an (SF) 330 for the prime and all proposed sub-consultants.

The top ranked firms may be requested to prepare and give oral presentations before the County selection committee.

Subconsultants, Subcontracting and/or joint ventures are permitted.

**Contract Term:** 04/2027 – 12/2028