Body Shop Services for Forsyth County Fleet

Forsyth County is looking for qualified body shops to perform a wide variety of body work repair, including mechanical and electrical repairs.

It is the County's intention to award a contract for a twelve (12) month term. Pricing shall be fixed and firm during this term. The anticipated term will be January 1, 2027-December 31, 2027.

Scope of Services

• Needed services range from light duty vehicles (for example: Ford Focus etc...) through medium to heavy duty (For example: Ambulance) for accident repair.
• All metal and aluminum repair.
• Body and frame repair
• Ordering and installation of aftermarket parts. Emergency lights, push bumpers, ambulance box parts. Vendors are to use aftermarket parts. Any use of OEM parts shall be approved in writing by Forsyth County prior to any OEM part being installed.
• Electrical wiring of emergency lights, speakers etc...
• Transportation of vehicle for decals/graphics. Vendors shall be limited to charging a 10% mark up on services completed by a third-party vendor. All third-party work and charges, including the vendor's mark-up, shall be detailed on both the estimate and final invoice.
• Forsyth County Automotive Services staff will coordinate the pick-up and delivery of vehicles from 3730 N. Liberty St. Winston-Salem N.C. 27105.
• Completion of work on emergency vehicles, after the County' provides approval for the estimate/supplement, should be no more than three (3) weeks.
• Completion of work on other non-emergency services fleet, after the County' provides approval for the estimate/supplement, should be no more than five (5) weeks depending on needed parts and extent of vehicle repair.

General Requirements

• County of Forsyth requires all vehicles to be taken apart for any hidden damage before submission of estimate.
• A maximum of three supplements are allowed per vehicle.
• Repairs may not begin until the estimate and/or supplement is approved. [...]
• All initial estimates must be titled estimate with included part, labor breakdown and price of repair upon submission.
• Supplements must be titled Supp1, Supp2, Supp3 including breakdown of initial estimate, added supplement and pricing upon submission.
• Forsyth County requires tax to be charged on all repairs but shall be included as a separate line item on the estimate and invoice.

**Submission method:** Proposals may be submitted electronically by emailing a PDF file of all required forms to bids@cityofws.org. Submit a single PDF file of your bid entitled Body Shop Services.

Proposals will be received until **1:00 PM, December 1, 2026**.

**Evaluation:** Responses will be evaluated based on compliance with the minimum pre-qualification criteria as outlined below and price proposal. The County will ordinarily award the contract to the lowest responsive, responsible bidder, but reserves the right to consider other factors. Bids will be evaluated on Body Labor Service Type hourly rate.

Required Proposal Documents

• *Price Proposal Form*
• *Proposal Authorization and Signature Form*
• *Non-Collusion Affidavit of Prime Bidder*
• Certificate of Insurance
• List of Three (3) References
• W9

**Insurance:** Commercial General Liability Insurance with a limit not less than **$1,000,000** each occurrence. Business Automobile Liability Insurance with a limit of not less than $1,000.000 each accident. Employers' liability insurance with limits of not less than **$1,000,000** each accident.

**Term:** It is the County's intention to award a contract for a twelve (12) month term.