Invitation for Bid #: 54-DM-41198

The purpose of the Invitation for Bids is to obtain pricing from vendors to furnish and deliver Corrugated Aluminum Pipe and Aluminum Bands for Duplin County Maintenance. This pipe being requested is for inventory purposes for upcoming routine maintenance improvement program projects.

The intent of this solicitation is to award an Agency Specific Contract (one-time purchase).

Corrugated Aluminum Pipe and Aluminum Bands in compliance with the 2024 Standard Specifications for Roads and Structures and any addenda thereto. All pipe must be inspected and approved by an NCDOT Materials & Test inspector and stamped.

The Vendor shall deliver Free-On-Board (FOB) Destination to the following location(s):

NCDOT Duplin County Maintenance, 404 South NC Hwy 11, Kenansville, NC 28349.

Vendor should complete delivery within 30 consecutive calendar days after receipt of purchase order.

Delivery notes

1. Deliveries will be ONLY accepted Monday - Thursday 7:00AM - 3:30PM no deliveries on Fridays.
2. Vendor must contact Duplin County Maintenance (910)-296-8703 24 hours prior to delivery to ensure gate access.
3. NCDOT reserves the right to call for inspection of any material prior to delivery.
4. Vendor must note claims for shortage or breakage on the delivery ticket.
5. Upon completion of the delivery, the Vendor shall remove and properly dispose of all waste and debris resulting from delivery from the delivery site.
6. NCDOT will provide help to the driver with unloading, if needed, at the convenience of NCDOT.

Nested pipes will not be accepted by the division. All pipes shall be delivered without nesting.

**Electronic responses ONLY** will be accepted for this solicitation. All bid responses shall be submitted electronically via the electronic Vendor Portal (eVP). Any bid or portion thereof received after the bid submission deadline will be rejected.

All responsive bids will be reviewed, and award or awards will be based on the responsive bid(s) offering the lowest price that meets the specifications to include any required verifications set out herein such as not limited to past performance, references, and financial documents.

The offer shall be valid for at least sixty (60) days from date of bid opening.

Vendors shall populate all attachments of this IFB that require the Vendor to provide information and include an authorized signature where requested. Vendor IFB responses shall include the following items and attachments, which shall be arranged in the following order:

• Completed and signed version of EXECUTION PAGES, along with the body of the IFB.
• Signed receipt pages of any addenda released in conjunction with this IFB, if required to be returned.
• Completed version of ATTACHMENT: PRICING
• Completed version of ATTACHMENT: LOCATION OF WORKERS UTILIZED BY VENDOR
• Completed and signed version of ATTACHMENT: VENDOR REQUEST FOR EO50 PRICE-MATCHING, if applicable

Default Insurance Coverage from the General Terms and Conditions applies: Contract value in excess of the Small Purchase threshold, but up to $1,000,000.00.