Bulk Road Salt

The Town of Chapel Hill is seeking bids for the bulk purchase and delivery of winter road salt, with the intent to secure a reliable supply of high-quality salt for winter road maintenance.

The Town of Chapel Hill is soliciting bids for bulk winter road salt, specifically Sodium Chloride Type I, Grade 1, conforming to the latest revision of ASTM (Advancing Standards Transforming Markets) Standard Specification D632.

The awarded Contractor will be responsible for supplying and delivering the bulk salt F.O.B. Destination within seven (7) days of placing the order.

The shipments of bulk salt shall be delivered to the Town of Chapel Hill Public Works Department at 6850 Millhouse Road, Chapel Hill, NC 27516. The delivery date and time will be confirmed via Purchase Order, depending on the Town's current inventory level and ability to accept delivery.

The Town is requesting a minimum of two (2) and up to four (4) deliveries of approximately 200 tons each, not to exceed a total of 800 tons in a fiscal year. Exact amounts are unknown and will be ordered on an as-needed basis.

All materials offered by the Contractor shall be fit for its intended purpose. Any material determined by the Town to be unsuitable will be removed at the Contractor's expense within two (2) working days of notification.

In no case shall salt containing frozen lumps detrimental to operations be used. Any deliveries containing frozen lumps of salt will be rejected and are to be removed by the Contractor.

The awarded Contractor shall provide contact details for a dedicated Account Representative, including name, title, phone number and email address. The Account Representative will serve as the primary point of contact for the duration of the contract for placing orders, answering questions, and being responsive during inclement weather events.

**Submission:** All submittals must be mailed or hand delivered to the Purchasing and Contracts Manager, Lenore Bishop, at Chapel Hill Town Hall, 405 Martin Luther King Jr. Boulevard, Chapel Hill, N.C. 27514. Bids will be received until **11:00 AM EST on November 19, 2026**, at which time they will be opened and publicly read. Late submissions will not be considered.

Factors to be considered in awarding the bid will be the price and ability to deliver in the required timeframe. The award shall be made to the lowest responsive, responsible bidder.

No bid bond required.

The Town seeks to award a one-year contract with the selected Provider starting on December 1, 2026, with the option for the Town of Chapel Hill to continue services under the same terms and conditions set forth herein for up to two (2) subsequent years if mutually agreed upon by both parties. The per-ton cost for subsequent years can be negotiated at time of renewal but is not to exceed a 5% increase from the previous year.

The required coverage limits are: 1) Commercial General Liability and Business Automobile - **$1,000,000** per occurrence and 2) Workers' Compensation - **$100,000** for both employer's liability and bodily injury by disease for each employee and **$500,000** for the disease policy limit.