Master Services Agreement for Fuel Delivery and Related Services

The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which to contract for the following services:

Furnish and deliver various types of fuel for generators and reserve fuel tanks under the purview of Facilities and Operations, on an “as needed” basis. Fuel deliveries will support emergency power generation and ensure adequate fuel supplies are available for critical City of Raleigh facilities.

A detailed scope of services is provided in Section 4 of this document.

Awarded proposer shall provide services, all as set forth in this RFP and more particularly described in this Section 4.

1. Fuel Sampling and Testing

• Collect fuel samples from all diesel fuel tanks listed in Appendix V. Appendix V represents the City’s current inventory of diesel fuel tanks and may be updated during the term of the contract to include additional diesel fuel tanks. [...]
• All test results and reports shall be provided to the City of Raleigh, Facilities and Operations.

2. Fuel Polishing

• Perform fuel polishing on tanks identified as requiring treatment based on fuel sampling and testing results.
• Fuel polishing shall be performed in accordance with industry standards and manufacturer recommendations to remove contaminants and maintain fuel quality.
• Pricing shall clearly identify any associated equipment, mobilization, labor, or other charges.

3. Fuel Treatment

• Provide and apply appropriate fuel additives or treatment based on the results of fuel sampling and testing.
• The Contractor shall identify the recommended treatment and obtain City of Raleigh approval prior to application.

4. Water and Sediment Removal

• Inspect fuel tanks for the presence of water, sediment, or other contaminants and remove such materials when required.
• The Contractor shall properly handle, transport, and dispose of removed materials in accordance with all applicable federal, state, and local requirements.

5. Fuel Delivery and Tank Refilling

• Provide pricing and delivery of the required fuel types to refill low-level generator fuel tanks to approximately 90% capacity.
• Fuel shall be delivered on an as-needed basis, once a purchase order (PO) is dispatched.
• The Contractor should provide a firm quote identifying the number of gallons, applicable fuel price, delivery charges, and any other applicable costs prior to delivery.
• Fuel pricing shall be equal to or less than the current State Contract pricing.

6. Delivery Fees and Additional Charges

- All delivery fees, fuel surcharges, additives, treatment costs, and other appliable charges shall be clearly identified and included in the Contractors’ quote prior to the commencement of work. No undisclosed charges shall be added to the invoice.

7. Emergencies

- If a spill occurs during the fueling process the Contractor would be responsible for any clean-up costs associated with the incident and the Facilities and Operations Planning Supervisor would need to be immediately notified.

8. Contractor Requirements

• The Contractor shall provide documentation, service reports, test results, and other records associated with services performed.
• The Contractor shall complete standard deliveries within 2 consecutive business days after receipt of purchase order.

9. Invoicing and Payment

- All invoices shall be sent to AccountsPayable@raleighnc.gov, after service has been performed. Invoices shall not be sent ahead of scheduled service.

**Submission:** Proposers must submit: one (1) signed original; one (1) electronic version of the signed proposal and; three (3) copies of the signed proposal. The electronic version of the Proposal must be submitted as a viewable and printable Adobe Portable Document File (PDF) on a USB Flash Drive. Both hard copy and electronic versions must be received by the City on or before the RFP due date and time. Proposals must be enclosed in an envelope or package and clearly marked with the name of the submitting company, the RFP number and the RFP Title.

Evaluation criteria and weights

| Criteria | Weight |
| --- | --- |
| Corporate Background and Experience | 20 |
| Firm Financial Stability | 20 |
| Project Understanding | 20 |
| Project Approach | 15 |
| Team Firm Experience | 10 |
| Proposed Cost | 15 |

In a separate sealed envelope provide a minimum of three (3) complete copies of the *Proposal Cost Form* and any additional itemized cost breakdown or price schedule.

The details of the contract term and any options to renew or extend the contract, will be stated in the contract issued by the City.