Premium Pine Flake Shavings

Blanket Order for Premium Pine Flake Shavings for CVM. Delivery is to be accomplished through tractor trailer drop-off. The trailer will stay onsite at CVM until trailer swap occurs at next delivery. This is needed to provide storage space. Unloading does not occur at drop-off time; unloading occurs as used by CVM. Only pallets will remain on the trailer when CVM requests a new order. Orders will occur approximately every 4 weeks, but no orders are guaranteed.

NC State University wants to establish a blanket PO for the purchase of premium pine flake shavings per the attached specifications.

Blanket order for 1-year contract from date of award, with the option to renew for two additional one-year periods. Firm pricing is to be quoted for the first year. Current use is estimated at 1 tractor-trailer load every 4 weeks, but QUANTITIES TO BE ORDERED ARE UNKNOWN. NO QUANTITIES OR DOLLAR AMOUNTS ARE GUARANTEED.

The quantity of bags per order must equal a full tractor-trailer shipment. A truckload will be approximately 1050-1200 bags. A bag will be approximately 8 – 10 cuft; 2.5 to 4 cuft compressed.

Transportation charges must be FOB Destination – freight is to be pre-paid and included in the Item Costs. No extra payment should be billed for the trailer being left.

Orders will be called for as needed. Deliveries should be completed within 72-hours of order placement.

Delivery is to be to:

NC State University, College of Veterinary Medicine, Equine & Farm Animal Veterinary Center, 1060 William Moore Dr, Raleigh, NC 27607, between the hours of 7:30 am and 4:00 pm, Monday - Friday. No Saturday deliveries.

Specifications

• Must be remarkably low in dust.
• Must be clean, free of any debris other than pine shavings.
• Must be high-heat processed to guard against mold; no infectious pathogens present.
• Must be soft, supportive flake with lofty texture.
• Must be ultra-compressed packaging that's easy to handle.
• Must be approximately 8 cubic feet/weather resistant bags (compressed to 2.5 cubic feet).
• Must be consistent quality with every load.

You MUST register and upload this quote as a PDF to the Bonfire Public Portal here: https://ncsu.bonfirehub.com/opportunities/261469

Any price increase requests for 2nd and 3rd year must be submitted in writing to NCSU Purchasing (dmpantel@ncsu.edu) at least thirty (30) days prior to the expiration of the current pricing period. Only 3% or current CPI, whichever is lower, will be allowed and only one increase per year.

**Samples required:** Each bidder must provide one sample bag of product to show quality. All samples must be labeled with the quotation number and vendor's name. Failure to send the sample to be received on or before the quote due date will be cause for rejection of the quotation. All samples are subject to the customer's approval and are considered part of the evaluation criteria for award.

Bid evaluation may include consideration of the bidder's past performance, including product quality, consistency, compliance with specifications, delivery reliability, and responsiveness in resolving issues. The lowest-priced bid may not necessarily be selected if past performance indicates that another bid represents the best overall value, in accordance with applicable procurement requirements.

Bidder's offer shall be valid for 45 days from the date of bid opening.

Certificate of Insurance (PDF) is requested with the submission. The University reserves the right to require performance bond or other acceptable alternative guarantees from successful bidder without expense to the University.