Athletic Paint

The NC State University Athletics Department wishes to establish a blanket order (or orders) for athletic field paint. The initial contract period will be for 1 (one) year beginning on 2/4/27 and ending on 2/3/28. The University reserves the right to renew under the same terms and conditions for 4 (four) additional 1 (one) year periods, not to exceed a total of 5 years.

Quantities to be ordered are unknown; no quantities or dollar amounts are guaranteed. NCSU reserves the right to order more or less according to need and budget.

Specifications

• Paint must be for natural grass surface and turf friendly.
• Paint must be ready to use out of the container.
• Paint must have the option to come in a 275 gallon tote container in order to reduce waste.
• Partially filled totes will not be accepted without prior authorization from the Athletics Department. Unless mutually agreed upon, the vendor shall ensure that all totes are filled with 275 gallons prior to shipment and shall be responsible for any costs associated with correcting or replacing deliveries that do not meet this requirement. Any tote delivered with less than the required quantity without prior approval shall be replenished or replaced at the vendor's expense and without additional costs (including shipping) to the Athletics Department.
• Paint must be in a 1:1 ratio of water to paint
• Vendor must have the capability to match different PMS numbers on all colors of paint.
• Orders must be received within 7 days of the order being placed.
• No drying agents are allowed
• No calcium carbonate allowed
• No ethylene glycol allowed

There must be no minimum order amount. Transportation charges must be FOB Destination – freight is to be pre-paid and included in unit costs.

Substitutions of quoted items are not permitted without NCSU approval.

NCSU will call for order(s) as-needed. All deliveries must be coordinated with NCSU Athletics.

Please provide the manufacturer and/or primary source of supply for the products proposed. The bidder shall be responsible for ensuring that its source of supply can reliably meet the department's ordering and delivery requirements throughout the contract term.

Please attach an ingredient list for the products that will be supplied or list the ingredients below.

**Submission:** You MUST register and upload this quote as a PDF to the Bonfire Public Portal here: https://ncsu.bonfirehub.com/opportunities/260960

Quotes not submitted on this form are subject to rejection. Quotes are due **November 13, 2026, 5:00 PM**.

All questions must be submitted in writing, by email to dmpantel@ncsu.edu. NO PHONE CALLS ACCEPTED. Communication with the end user while the bid is in process is strictly prohibited.

Evaluation

Bidders must be capable of supplying all products specified in the solicitation in accordance with the stated specifications, quantities, quality standards, and delivery requirements. Partial bids covering only a portion of the requested items will not be accepted.

Bid evaluation may include consideration of the bidder's past performance, including product quality, consistency, compliance with specifications, delivery reliability, and responsiveness in resolving issues. The lowest-priced bid may not necessarily be selected if past performance indicates that another bid represents the best overall value, in accordance with applicable procurement requirements.

Unless otherwise indicated on the first page of this document, bidder's offer shall be valid for 45 days from the date of bid opening.

The University reserves the right to require performance bond or other acceptable alternative guarantees from successful bidder without expense to the University.

Insurance: Worker's Compensation with employer's liability minimum limits of $500,000.00; Commercial General Liability minimum $1,000,000.00 Combined Single Limit; Automobile Liability minimum $1,000,000.00 combined single limit.