Public Health Disaster Preparedness Plans

Wake County, North Carolina ("The County") is seeking proposals from qualified consulting firms to provide planning support services to assist Wake County Public Health in the review, revision, enhancement, and validation of multiple public health preparedness plans and supporting documents. The County intends to utilize a phased approach to strengthen preparedness capabilities, modernize existing plans, incorporate lessons learned from recent public health emergencies and disasters, and ensure alignment with current federal, state, and local guidance and best practices.

The Wake County Public Health Disaster Preparedness Plan(s) Update project is supported by the US Department of Health and Human Services (HHS) Public Health Infrastructure Grant (PHIG). A total of **$400,000**, or 100 percent, of the project will be financed with federal funds.

The County anticipates completion of this work through multiple phases. Proposers should describe their approach to staffing, project management, stakeholder engagement, plan development, and quality assurance for each phase. The County reserves the right to modify, delay, accelerate, expand, or eliminate phases based on available funding, organizational priorities, and project progress.

It is expected that the Proposer will be able to provide a comprehensive set of services including, but not limited to:

• Conducting detailed reviews of existing plans, annexes, standard operating procedures, and supporting documentation.
• Identifying gaps, outdated information, inconsistencies, and opportunities for improvement based on current federal guidance, state guidance, accreditation standards, and industry best practices.
• Facilitating planning meetings, interviews, and stakeholder engagement activities with County staff and external partners.
• Developing revised plans and supporting documents that are operationally focused, user-friendly, and scalable to incidents of varying size and complexity.
• Incorporating lessons learned and best practices from recent public health emergencies, including COVID-19 response operations and other significant incidents.
• Ensuring plans align with the National Incident Management System (NIMS), National Response Framework (NRF), Public Health Emergency Preparedness (PHEP) capabilities, applicable Centers for Disease Control and Prevention (CDC) guidance, and relevant state and local requirements.
• Developing implementation recommendations, corrective actions, and future planning priorities identified during plan review activities.
• Producing all draft and final deliverables in electronic formats acceptable to Wake County.

Phase 1 Planning Efforts

The first phase of work shall focus on review and revision of the following plans:

• Continuity of Operations Plan (COOP)
• Chemical, Biological, Radiological, and Nuclear (CBRN) Response Plan
• RDU Communicable Disease Response Plan

Phase 2 Planning Efforts

The second phase of work shall focus on review and revision of the following plans:

• Medical Countermeasures (MCM) Plan
• Local Receiving Site (LRS) Annex
• Points of Dispensing (POD) Annexes
• Mass Care Standard Operating Procedure (SOP)

Phase 3 Planning Efforts

The third phase of work shall focus on review and revision of the following plan:

- Responder Health and Safety Plan

For each plan assigned under this contract, the Proposer shall: [...] Provide editable electronic versions of all final documents. Support review meetings and revision cycles until final approval by Wake County.

Each Proposer is required to submit their proposal in the **WC Bonfire System**. The County must receive proposals no later than **3:00 PM on November 12, 2026**. Late responses, regardless of delivery means, will not be accepted. Fax or email responses will not be accepted.

Responses will be evaluated based on the following criteria:

1. Compliance to the RFP requirements; quality, clarity and completeness of services proposed in relation the scope of work the response
2. Respondent's Proven, Knowledge, and Experience in public health preparedness and emergency mangement concepts and best practices; prior collaboration with local county departments
3. Client References
4. Cost effectiveness and value of proposal
5. Other criteria deemed appropriated by the County Project Team

All proposed responses to the RFP shall remain valid for a period of not less than ninety calendar days from the due date of this RFP.

Proposers shall obtain, at their sole expense, all insurance required, including Workers' Compensation, Commercial General Liability, Commercial Automobile Liability, Professional Liability (Errors and Omissions), and Cyber Liability Insurance.

This agreement will be for one year with the option to renew annually for a period of five years.