File System and Identity Monitoring

PERS is pursuing Varonis Software as a Service ("SaaS") Solution. This RFQ is only for renewing our Varonis solution as its being migrated to being hosted in the cloud, not hosted on-premises. Offeror's proposal must include all necessary end user licenses, modules, training, and maintenance/support agreements and costs. DAS PS anticipates the Award of one (1) Purchase Order ("Contract") as a result of this RFQ.

PERS serves the people of Oregon by administering public employee benefit trusts to pay the right person the right benefit at the right time.

The goal of this effort is to purchase licensing to upgrade to a cloud version of Varonis.

- Varonis Subscription – Offeror shall provide a subscription to include five hundred and one (501) users for Active Directory, five hundred and one (501) users for Windows/NAS, and two (2) collectors.

PERS will require the following additional services:

• Maintenance and Support – Awardee shall provide maintenance and unlimited support for this product. Offeror is responsible for software maintenance and updates. Offeror shall provide and be available to provide support during PERS operating hours: Monday through Friday 6:00 AM to 6:00 PM PT. Response time to any support request shall be made in less than a two (2) hour window.
• Configuration and Data Migration - Awardee shall develop a data migration plan, perform initial setup, and complete configuration services. This shall include but not be limited to: data migration from an existing on-premises version of Varonis to their cloud version and any troubleshooting for all functions to be operational.
• Training - Awardee shall provide a training package for PERS staff (2 users) for product use. Acceptable training formats may include online, pre-recorded, new user training, train the trainer, and training manuals. Although most of the training requests will be from the launch of the product, the Offeror shall provide ongoing training support.

Transition Services

At PERS's option, the awarded vendor will perform any requested transition services which may include analysis, data migration, configuration, implementation services, consulting services, and providing data to PERS in a suitable format via electronic submission. If PERS elects to include transition services, such transition services will be included via amendment. The awarded vendor shall provide PERS with full access and possession of all created materials, data, and records that pertain to the services described in this solicitation.

**Submission method:** Responses must be received on or before the Offer Due Date and Time. All submissions must be emailed only to the Authorized Representative listed above.

**Evaluation:** "Best Value" is based solely on the evaluators' determination of what best meets the needs of the agency, price, and other factors such as: experience, expertise, availability, and resource capacity will be considered. A maximum score of 100 points may be obtained from the following requirements.

• Implementation and Schedule of the proposed solution = 15 points
• Offeror's organization, work experience, and relevant successful projects e = 15 points
• Cost = 30 points
• Solution Demonstration = 10 points
• Meets solution requirements = 30 points

Agency prefers Oregon Small Business Enterprises (OSBEs), as described in OAR 125-246-0230. For evaluation purposes, Agency will apply an OSBE preference by increasing the score or point total of any Offer submitted by an OSBE by 10%.

**Insurance:** Commercial General Liability coverage of not less than **$1,000,000** per occurrence with annual aggregate not less than **$2,000,000**. Professional Liability of not less than **$1,000,000** per occurrence, incident, or claim with annual aggregate not less than **$2,000,000**. Network Security and Privacy Liability with a combined single limit of not less than **$1,000,000** per claim or incident.

**Term:** The initial term of the Contract is anticipated to be for a three (3) year term with optional annual renewals up to (10) ten years.