Security Services - Medford, Oregon

The State Accident Insurance Fund Corporation (SAIF) invites proposals from qualified vendors to provide unarmed security services for SAIF’s Medford office located at 990 N Phoenix Road, Suite 101, Medford, Oregon in the Larson Creek Center, as specified in this Request for Proposals (RFP).

SAIF is an independent public corporation created by the Oregon Legislature, with headquarters located at 400 High Street SE, in Salem, Oregon. SAIF is the market leader in the provision of workers’ compensation insurance for Oregon employers, insuring more than 600,000 workers through policies with over 54,000 employers. SAIF also has regional offices in Bend, Eugene, Medford, North Bend, and Portland.

The proposer must be qualified and prepared to provide services to SAIF in the following areas:

1. Provide unarmed security services at SAIF’s Medford office, consisting of walk-through and drive-through patrols of the campus exterior and surface parking lot. Provide patrols three times each day at 7:45 a.m., 12:00 p.m., and 5:00 p.m. Campus map attached as *Attachment F*.

2. Provide on-call additional security services as requested in response to emergency requests such as onsite security incidents anywhere on SAIF’s premises, duress system notification, upset customers, and civil unrest issues responding onsite within 10 minutes of phone call or text from SAIF. In addition, as requested provide security escorts to individual SAIF employees to and from the building. Escort requests shall be made with at least one business days’ notice.

3. If individuals are found on campus who cannot be identified as SAIF employees or SAIF vendors, notify them they are trespassing and must leave. Contact the police to issue trespass warnings to any trespassers refusing to leave, as well as for any and/or all illegal activity.

4. Provide written incident and log reports to SAIF regarding all security events and activity on SAIF’s property. Log reports shall be a high-level overview describing any activity or incident and the action taken by proposer’s employee. Incident reports shall be a detailed account of any more serious activity or incident and shall include the following information:

• date, time, address of property locations;
• description of event;
• name of individual, descriptive information such as height, weight, hair color, nationality, sex, and any vehicle information i.e., make, model, color, and license plate;
• responding security officer information; and
• police report if applicable.

Incident reports are due to SAIF by 10:00 a.m. the next business day; and log reports are due to SAIF by the Monday following the previous week’s patrols.

5. Proposers employees shall swipe their SAIF access card at every door with a card reader when completing the walk-through checks of the campus exterior.

6. While performing services at any of SAIF’s locations, proposers’ employees shall wear a SAIF-issued identification badge or company uniform at all times.

7. Any employee assigned to SAIF must be trained on the unarmed, patrol requirements of the security Services, and 24-hours advance notice, except for one-time coverage of the assigned employee must be given for assigned employee changes. SAIF’s Facilities Director must approve of any change in the employee assigned to SAIF which shall include a meeting with SAIF’s Facilities Director. A different employee to perform the Services must be provided at any time upon SAIF’s request.

Proposals must be in writing and signed by an authorized representative of the proposer. Proposals should be submitted in the supplier response record [...] Click on "View My Responses," then the “ID,” and then click the "I am Interested" blue button. You may then upload your proposal in the "Supplier Attachments" section. Click the "Submit" blue button when you are ready to submit your proposal. Proposals must be submitted not later than **November 25, 2026, 3:00 PM (PT)**.

SAIF expects to enter into a single contract with one vendor, using the form of vendor services contract attached as *Attachment A*, including a statement of work in the form attached as *Attachment B*.

SAIF will evaluate proposals based on the following criteria (ranked in no particular order):

• proposed cost of services;
• thoroughness of proposal;
• ability to respond to emergency events;
• qualifications of proposer and key persons including DPSST certification;
• proposed contract terms; and
• references

SAIF may conduct interviews with one or more proposers prior to making a final selection. SAIF anticipates awarding a contract on or about December 14, 2026, and services begin January 1, 2027.

*Attachment D* must be signed by the proposer and submitted with the proposal. *Attachment C* lists the minimum insurance coverage that will be required of the contractor awarded a contract in response to this RFP.