Vegetables Frozen, Assorted

The purpose of this Invitation to Bid (ITB) is to purchase Goods as listed in this ITB for the Oregon Department of Corrections (ODOC). Goods indicated in this ITB are to be delivered to the ODOC’s Central Distribution Center (CDC), 3601 State Street, Salem OR 97301.

First delivery (or Will Call, as applicable) shall occur after the issuance of a Purchase Order (see Section 4.2, “Delivery”).

Historical Data: Vegetable Frozen, Carrots, last purchase date 04/2026; cost: $.448 per pound (30# case); awarded Contractor: Alpine Food Distributing. Vegetable Frozen, Assorted Blend, last purchase date 04/2026; cost: $.646 per pound (20# case); awarded Contractor: Robbins Sales. Vegetable Frozen, Broccoli, last purchase date 09/2026; cost: $.8025 per pound (20# case); awarded Contractor: Robbins Sales. Vegetable Frozen, Cauliflower, last purchase date 05/2026; cost: $.5976 per pound (20# case); awarded Contractor: Robbins Sales. Vegetable Frozen, Peppers, last purchase date 10/2026; cost: $.658 per pound (45# case); awarded Contractor: Alpine Food Distributing.

Bidders must clearly identify all Goods bid, including all information requested in Section 5 “Pricing Page”.

Bidders must provide per unit pricing, no more than four (4) digits past the decimal point, for the items indicated in this ITB upon which Bidder wishes to Bid. [...] Prices shall include transportation, fuel surcharge and delivery charges, fully prepaid by the Contractor FOB Destination. All prices will include packing and packages. No additional charges will be allowed for packing or packages.

ODOC reserves the right to determine if Good will be delivered by Awarded Bidder or as a Will Call as defined in Section 2.11.1.

Submission

ODOC will not accept any oral, telephone, manual (mailed or hand carried hard copies), facsimile, or e-mailed bids and will only accept Bids as provided in Section 2.3.5.1 and through OREGONBUYS as provided in Section 2.3.5.2.

The following ITB pages must be submitted by Bidder:

• COVER PAGE (Page 1);
• SECTION 5, “Pricing Page(s)”;
• SECTION 6, Signature Page;
• Attachment A (only if Bidder indicates Good(s) in Section 5 meets Preferences for Oregon Good(s);
• ALL ADDENDA REQUIRING SIGNATURE; and LETTERS OF CERTIFICATION, OR ANY OTHER REQUESTED DOCUMENTATION if required in this ITB

Evaluation

ODOC may Award one or more Contracts based on the lowest responsive Bid(s) by responsible Bidder per Line item #, group(s) of items, or all or none, whichever is in the best interest of ODOC. ODOC shall apply a five percent (5%) preference for Oregon Goods fabricated or processed entirely in Oregon or Services performed entirely in Oregon. ODOC will give a five percent (5%) preference for a qualifying resident Bidder that is headquartered in Oregon. The total possible preference is 10%.

Insurance

General Commercial Liability: Combined single limit, or the equivalent, of not less than $1,000,000 each occurrence and $2,000,000 for any multiple claimants. Auto Liability: Combined single limit, or the equivalent, of not less than $2,000,000 each accident.

A Bid is a firm offer, irrevocable, valid and binding on the Bidder for not less than thirty (30) calendar days from the Closing unless otherwise specified in this ITB or extended by written agreement.