Dep Decals Stickers And Cab Cards

The Department of General Services (DGS), on behalf of the Department of Environmental Protection (DEP), Bureau of Waste Management, Waste Transportation Safety Program (WTSP), is soliciting bids for the design, printing, processing, imaging, and mailing of Decal Stickers and Cab Cards, used for identification purposes on trucks, truck-tractors and waste trailers, as required in the Waste Transportation Safety Act (Act 90 of 2002).

This Invitation for Bid (IFB) will result in the award of one contract and shall include material stickers, cab cards and the following:

• Receiving electronic data daily from the DEP, the method of data transmission shall be Comma Separated Values (CSV) file from the WTSP’s Secure File Transfer Protocol (SFTP) site.
• On the same day when decal stickers are mailed, the Contractor shall forward a CSV file containing DEP specified data to the WTSP’s SFTP site.
• Print and variable image 2 matching decal stickers and 1 Cab Card (Authorization) per transmitted record.
• Decal stickers and Cab Cards shall bear a Waste Hauler (WH) number, Vehicle Identification Numbers (VIN), expiration month and year, and WTSP logo.
• Formatting and printing the “Municipal/Residual Waste Transporter” mailing packet (as per specifications).
• Ready to print up to 3 different years versions at a time.
• USPS First Class and Priority mail packaging or any other reputable and secure mailing or delivery service are required so that all mail is traceable.

The finished sheet shall measure 8½ in. × 11 in. and include:

• Instructions
• One (1) Cab Card
• Two (2) Decal Stickers

Each individual decal sticker shall measure 4⅝ in. × 3⅜ in. and have rounded corners.

The decal shall be manufactured from 2 mil Reverse "VOID" Silver Metallized Polyester Tamper-Evident Label Material.

The Contractor shall provide one Driver's Checklist Insert with each decal package.

The Contractor shall process, prepare, and mail Decal Stickers and Cab Cards each business day, Monday through Friday, excluding Commonwealth holidays, unless otherwise directed in writing by DEP.

The Contractor shall print decals on the same business day the corresponding electronic data file is received, under normal operating conditions.

| Description | Estimated Annual Volume |
| --- | --- |
| Decal Stickers and Cab Cards | 48,000 |
| Inserts | 48,000 |
| Mailing/Shipping Packages | 8,200 |

**Submission:** All bids must be received in the Pennsylvania Supplier Portal (https://pasupplierportal.state.pa.us/irj/portal/anonymous). Only electronic bid submission will be considered and accepted.

**Method of Award:** It is the intent of the Commonwealth to make a single award of items(s) listed in the IFB to the lowest responsive and responsible bidder for award will be based on the lowest total evaluated bid price for all required line items.

The following documents must be submitted with the bid. Failure to submit any of the documentation listed below may result in the bid being rejected.

• Lobbying Certifications and Disclosure BOP-1307
• Worker Protection Act BOP-2201
• Reciprocal Limitations Act GSPUR-89
• Iran Free Certification and Disclosure

The Bidder shall provide 3 samples of similar products completed within the past five years. Because bids are submitted electronically, samples shall be mailed to the Commodity Specialist and must be received 48 hours prior to the bid opening date and time.

**Contract Term:** The initial term of the Contract shall be 01 year(s) and 00 month(s). The Contract may be renewed for a maximum of 4 additional 1-year term(s).

The Commonwealth reserves the right to conduct an inspection of the contractor's or its subcontractors' facilities prior to award of Contract to ensure that the contractor and/or subcontractors can meet all requirements.

There will be no pre-bid conference for this IFB.