Document Shredding Services

The City of Amarillo is requesting bids for the shredding and destruction of documents as outlined in the Scope of Work and accompanying attachments.

The selected bidder will be required to pick up the documents at various City locations as stated in Attachment D – Shredding Locations. Paper documents are to be shredded in a cross-cut manner.

The selected bidder will be required to pick up the documents at various City locations as stated in *Attachment D – Shredding Locations*. Paper documents are to be shredded in a cross-cut manner. Moreover, documents should be shred into pieces between 7/16 and 1/32 inches, rendering them impossible to reassemble.

Contractor shall shred materials "as is". City employees will not be required to sort through materials and separate them by color or type, or to remove items such as, but not limited to paper clips, binder clips, post it notes, staples, manila folders, and rubber brands, from the material prior to destruction.

The bidder must provide secure containers and secure transportation. After destruction, the bidder will provide a document destruction certificate to the contract manager within twenty-four (24) hours.

Bidder Qualifications

The successful bidder must have a minimum of three (3) years experience providing shredding services.

All bidders' employees who will handle City documents for destruction must sign a confidentiality statement. Selected bidder will provide access to employee confidentiality statements upon request from the City.

All drivers and crew must be in uniform and wear ID badges while performing services on City property and/or at City facilities.

Bidders should be "AAA" certified by the National Association for Information Destruction (NAID).

Mandatory Submittals and Deliverables

The bid should include:

• Price Sheet for On-Site Shredding (*Attachment A*)
• Certification (*Attachment H*)
• National Association for Information Destruction (NAID) AAA certification
• Bid Security (see section 4.1 in *01. Notice to Bidders ITB 101-27 MRH Document Shredding Services* for details)

**Submission:** Proposers may submit proposals electronically by uploading required documents at the City of Amarillo's partner's website, Bonfire. Please allow time to upload required documentation. 24 hours in advance is recommended.

Proposals will be opened via teleconference at **3PM on November 19th, 2026**.

**Bid Security:** For all contracts above $50,000.00, bidders must submit cashier's or certified check issued by a bank satisfactory to the owner or a bid bond from a reliable surety company holding a permit from the State of Texas, to act as surety, payable without recourse to the order of the City of Amarillo, Texas in an amount not less than five percent (5%) of the bidder's total bid submitted. Bids without required check or bid bond are considered non-responsive and will not be considered.

**Insurance:** The successful bidder will not receive a purchase order until an insurance certificate is on file in the purchasing department that is in compliance with the attached city insurance specification 2.04.

Prices should be fixed for the duration of the initial three (3) year contract.

This contract will be awarded to the highest evaluated bidder. Bid will be awarded as one lot.