Gravel

By order of the Commissioners Court of Panola County, Texas, sealed bids will be received for: GRAVEL. To provide for an annual contract commencing January 1, 2027, and continuing to December 31, 2027.

The estimated quantity to be purchased is **2000 YARDS**. However, the county will not be obligated to purchase the estimated quantity or any other particular quantity during the year.

Specifications and Bid Form for Gravel

Bids are requested per yard, both F.O.B. and delivered, for the following types:

• Arkansas SB-2
• Arkansas 2 ½" D-Ballast
• Arkansas Rip Rap
• 3"x5" Georgetown rock

F.O.B. (picked up) shall be to the closest location to the Panola County Warehouse. Delivery shall be within a 25-mile radius of the Panola County Warehouse.

Panola County shall provide as much advance notice as possible; however, supplier must be able to provide 90% of the orders as requested with a twelve (12) hour notice.

The successful bidders will supply Panola County with a ticket indicating the number of CUBIC YARDS on each load delivered to Panola County at the time of the delivery. If the County picks up the material, the successful bidder shall provide necessary personnel and equipment to load the product along with a ticket, indicating the number of CUBIC YARDS picked up.

Samples of the above commodities may be taken as delivered or picked up at any time and submitted to a commercial testing laboratory for compliance. Commodities not meeting the above-described specifications must be removed by the supplier and will not be paid for.

All materials used in these products must comply with state & federal environmental laws and regulations.

Sealed bids shall be received no later than **9:00 A.M., TUESDAY, DECEMBER 1, 2026**. Bids shall be submitted to the County Judge, Panola County Courthouse, Room 216, Carthage, Texas 75633, in separate sealed envelopes marked "GRAVEL", with **each page manually signed by a person having the authority to bind the firm in a contract**. Bids must be submitted on the bid forms included in this packet and must be in ink or typewritten.

In determining the lowest and best bid, the Commissioners Court will consider the pick-up and delivery locations of the cost to the County of delivering or hauling the material to be purchased. So as to determine the most economical cost of the materials, Panola County will factor in a rate of fifty cents (.50) per yard/per mile as a cost to the County for materials to be picked up at the plant.

If the Commissioners Court considers awarding a contract to a bidder who is not the lowest bidder meeting specifications, the lowest dollar bidder will be given notice of the proposed award and will be given an opportunity to appear before the Commissioners Court to present evidence on the bidders behalf before the proposed bid is awarded.

A bid may not be withdrawn or canceled by the bidder without the permission of the county for a period of ninety (90) days following the date designated for the receipt of bids.

All vendors submitting a response to a formal Bid are required to complete Form 1295 "Certificate of Interested Parties" online through the State of Texas Ethics Commission website.