IFB 2027-B01 Road Building Material - Hot Mix Follow Solicitation

Hays County issues this Invitation for Bid (IFB) to solicit bids for annual contracts for furnishing Road Building Materials – Hot Mix materials set forth in this bid invitation. These materials are generally used by the Hays County Transportation Department for road maintenance and construction projects.

All materials listed shall meet the applicable specifications for the item, class, and type as identified on the bid form (see *Attachment A: IFB 2027-B01 Bid Form*). For items identified with a "TXDOT Item" number, refer to the Texas Department of Transportation Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges (adopted November 1, 2014).

Hays County reserves the right to refuse or reject any materials that do not meet the requirements of the specifications. Any materials refused or rejected based on non-conformance with the specifications shall be removed at no cost to the County.

Pricing for materials shall be bid for pickup by Hays County at the bidder's plant and for delivery to the Hays County Transportation Department located at 2171 Yarrington Road, Kyle, TX 78640. Respondent may bid on all or any portion of the items listed for bid.

Shipping shall be F.O.B. destination; therefore, material prices for delivery by truck to Hays County must include all shipping, handling/delivery fees and fuel surcharges.

Quantities listed on the bid form are approximations of annual needs and will be used for the comparison of bids. Individual orders and payments will be made in accordance with the contract. Hays County is not obligated to purchase any minimum amount, and the County may purchase any reasonable amount greater than the estimate for the same unit price. Any limit on quantities available must be stated expressly in the bid.

Hays County is exempt from federal excise and state sales tax; therefore, tax must not be included in this bid.

Submission:** Respondents must submit one (1) original and one (1) digital copy on a thumb drive at the Hays County Purchasing Office, or electronically through BidNet Direct and one (1) hard copy at the Hays County Purchasing Office, by **10:00 a.m. local time November 20, 2026**. Physical copy must be received in the Hays County Purchasing Office within 24 hours of proposal due date. **Signature is mandatory.

Basis of Award

The County reserves the right to award a contract to a bidder on the basis of unit price low bid and/or the best value for the County. The bid award shall be based on but not necessarily limited to, the following factors:

• Unit pricing
• Special needs and requirements of Hays County
• Vendors past performance record with Hays County
• Hays County's evaluation of vendor's ability to perform
• Vendor's references

**Bonding:** none

**Insurance:** The successful bidder will be required to furnish proof of insurance for Workers' Compensation, Auto Liability and General Liability before any work may begin.

**Contract Term:** Initial Contract Term: December 2026 – November 2027. Four (4) optional one (1) year terms. MULTIPLE AWARDS can be made. The period for acceptance of the bid will be sixty (60) calendar days.