IFB 2027-B03 Countywide Dumpsters Follow Solicitation

Hays County issues this Invitation for Bid (IFB) to solicit bids for a vendor to perform dumpster services for multiple locations within Hays County. Listed below are the locations within Hays County seeking immediate services. Note that Hays County has other locations that could need dumpster services in the future and the addition of these locations would fall under this contract, as well as changes in current dumpster needs. Vendor may also need to provide additional services related to debris removal in the event of a county wide disaster declaration.

Contractor shall furnish all labor, supplies and equipment for the complete and satisfactory dumpster services throughout the County. Contractor shall have the ability to provide a back-up refuse/recycling and/or disposal facility operating in accordance with all applicable Federal, State and local laws and regulations, latest edition. Contractor shall provide all services required in these specifications.

The attached schedule lists the location, size and pickup days. Pickups shall occur Monday through Saturday between 7 a.m. and 6 p.m. There shall be no pickups on Sundays. Seasonal dumpsters must be removed during the off-season and replaced before the season begins. [...]

Contractor shall provide the specified number, type and size of refuse and recycling containers to the locations listed herein. The containers will range in size from 8 cubic yard dumpsters up to 40+ yard dumpsters. Dumpsters must fit into the existing dumpster enclosures or designated area located at each site. [...] All dumpster sizes and price per haul should be listed in *Attachment A*.

The dumpster type containers shall be equipped with side and top doors to allow for either top or side loading and shall be designed to provide rodent-proof, animal proof, and wind-proof storage of refuse/recycle contents.

Contractor shall maintain all containers in a clean and sanitary condition and regularly rotate with clean containers, whenever necessary, to maintain optimum cleanliness, health and sanitary conditions.

Contractor shall not allow contents of the dumpsters or containers to spill during dumping operations. If spillage occurs, the Contractor shall be responsible for the immediately clean-up of the spillage.

Transition Plan

Proposer shall describe its proposed strategies to ensure a smooth transition from the current provider to the successful Proposer. The proposed transition plan is of critical importance to the County.

Submission:** Respondents must submit proposals as listed: One (1) original and one (1) digital copy on a thumb drive at the Hays County Purchasing Office or Electronically through BidNet Direct and one (1) hard copy at the Hays County Purchasing Office. Physical copy must be received in the Hays County Purchasing Office within 24 hours of proposal due date. **LATE SUBMITTALS WILL NOT BE ACCEPTED.

The bid award shall be based on but not necessarily limited to, the following factors:

• Unit pricing
• Special needs and requirements of Hays County
• Vendors past performance record with Hays County
• Hays County's evaluation of vendor's ability to perform
• Vendor's references

The successful bidder will be required to furnish proof of insurance for Workers' Compensation, Auto Liability and General Liability before any work may begin.

Bonding Requirements: none.

The term of this contract will begin on the date of award by the Hays County Commissioners Court and will be in effect for a year. Hays County reserves the right to extend this contract annually for a maximum of four (4) additional one (1) year periods.

MULTIPLE AWARDS can be made. The period for acceptance of the bid will be sixty (60) calendar days.