Janitorial Services – Metrology Lab Follow Solicitation

The Texas Department of Agriculture (TDA or Department), an agency of the State of Texas, issues this Invitation For Bids (IFB) to solicit responses from qualified Bidders for janitorial services. The services are to be delivered to TDA’s Metrology Laboratory, located at 1258 County Road 226, Giddings, Texas, 78942. TDA’s objective is to obtain the services that represent the best value for TDA and the State of Texas, according to the terms and conditions of this solicitation.

TDA is seeking janitorial services at TDA’s Metrology Laboratory, located at 1258 County Road 226, Giddings, Texas, 78942. TDA will oversee all performance of the following services:

Weekly services below:

• Vacuum, sweep, dust mop all floor areas, including under chairs, copy machine, etc.;
• Empty and clean all trash cans, including disposal of all trash to large dumpster located behind the laboratory building;
• Polish Conference table and straighten chairs;
• Dust window seals in lobby, vestibule, manager office, cubical area and conference room, clean glass windows and front office entry doors;
• Clean and wipe down light switches;
• Clean and disinfect bathroom sinks and toilets, including wiping down handrails, pipe covers under sink and toilet/paper towel dispensers;
• Refill paper towel dispensers in bathroom and kitchen with replacement supplies stored in the Janitor’s Closet using the key provided by TDA, which is used for all paper towel holders;
• Wipe countertops and appliances in kitchen, including coffee maker and inside/outside of microwaves; and
• Clean kitchen sink and surrounding area;

Monthly services below or as needed:

1. Clean the inside of large windows in the office and lobby areas using ladder located in the Janitor’s Closet.
2. Dust and clean bugs out of the inside of light fixtures in office areas, hallway, copy room, break room and conference room -- excluding front lobby light fixtures.

Additional Notes:

• No cleaning of employee desktops, computers or computer equipment.
• No work can be done during laboratory business hours (between 7:30am and 5:00pm, Monday through Thursday or between 7:30am – 4:30pm on Friday), unless laboratory is closed for business in observance of a federal, state, or agency holiday.
• The Department will furnish all paper towels, toilet tissue, hand soap and trash can liners.
• Brooms, mops and mop buckets are available for use and stored in the Janitor’s Closet.
• Contractor will furnish all labor, cleaning supplies, materials and equipment to perform services, other than those previously listed above.

Deliverables

Bidder shall provide the janitorial services listed above in the Statement of Work (SOW).

Service logs

At a minimum, Contractor’s log must contain the following items for acceptance by TDA contract manager: Site location, date, arrival/departure, completed tasks/areas. Due /Frequency: Due after each weekly or monthly shift to be available by the next business day.

**Submission method: E-Mail Submission.** Responses sent by e-mail must be sent to: bidroom@texasagriculture.gov. Bidder is solely responsible for ensuring that the electronic response is complete and submitted to and RECEIVED by TDA before the Response Deadline. Late responses will be disqualified.

The e-mail subject line must contain the solicitation number, title as indicated on the cover page and number quantity of e-mails if more than one. Any documents with signatures shall be submitted as an Adobe® portable document format (pdf) file, or DocuSign.

TDA reserves the right to award a contract to a single Bidder, or award to more than one Bidder, whichever provides the best value to TDA in performance of this service. TDA will be the sole judge of best value. TDA shall not be obligated to accept the lowest priced solicitation response but shall make an award to Bidder that provides the best value to the State of Texas.

The Contract may be renewed for up to three (3) additional one (1) year periods.

Responses submitted shall constitute an offer for a period of **ninety (90) days** or until selection is made by TDA, whichever is earlier.

Texas Department of Agriculture will not consider responses that reflect exceptions, reservations, or limitations to the terms and conditions of the solicitation.