Master Order for Maritime Access Control and Accountability System

Texas A&M University Galveston is seeking to establish an agreement (the “Master Order”) for the provision of a Maritime Access Control and Accountability System including software modules, associated hardware, installation, training, system migration, warranty coverage, and ongoing technical support services to be delivered and/or performed on the Texas A&M campus in Galveston, TX, as detailed in this Invitation to Bid (ITB).

All details and specifications are included as an attachment in the AggieBid portal.

Software

• A-PASS 6 Shipboard Database Module
• A-PASS 6 Web Management Module
• A-PASS 6 Crew Management Module
• Advanced Data Access Module (ADAM)
• A-PASS 6 Front Desk Module
• A-PASS 6 File Import Module
• A-PASS 6 Mobile Guard Station
• A-PASS 6 PC Guard Station
• A-PASS 6 Mobile Muster/Life Boat Tender Module
• A-PASS 6 Mobile Crew Emergency Station Check-in Module
• A-PASS 6 Walkabout Tablet Mode
• A-PASS 6 Roll Call Attendance Module

Hardware

• Zebra TC22 and TC27 devices, cradles, power supplies and cables
• USB to Ethernet Module
• DS9308-DL Black USB Kit
• Multi-Purpose Drivers License and Standard Barcode reader (R2D2)
• Zebra DS457 fixed mount imager, cable assembly and brackets
• Zebra ET40 Tablet and ET4X cradles
• Zebra ZD411 printer and cutter kit
• Zebra CC6000 Kiosk

Installation, Training, Warranty, and Additional

• Remote Virtual Installation and Training
• Extended Hardware Warranty
• Travel and Expense
• At-Sea Support
• Additional Charges, if applicable

Bidders shall submit descriptive literature and detailed specifications of product(s) offered. Vendor shall provide a minimum one-year warranty on all parts and accessories.

Submitting a Bid Response

Texas A&M, Procurement Services utilizes an E-commerce system, AggieBid, for all competitive solicitations and purchase orders. Texas A&M prefers that all responses to posted solicitations are submitted electronically via the AggieBid system.

Responses not submitted electronically via the AggieBid system will only be accepted via the following methods:

• Email tamuaggiebid@tamu.edu
• Express Mail (FedEx, UPS, etc.)
• US Postal Service
• Hand Delivered

All invitation for bid documents not submitted electronically via the AggieBid system must be returned on Texas A&M’s form. If responding manually, please submit with your bid response a W9.

Required

• All respondents are required to return a HUB Subcontracting Plan (HSP) with their proposal. Failure to submit an HSP that meets the minimum requirements for acceptance will result in the disqualification of the proposal.
• Payment terms shall be 100% Net 30 upon receipt, installation and acceptance of the goods and/or services and an uncontested invoice.
• Provide copy of sample COI as per the Detailed Specifications and insurance requirements.