On Call Plumbing Services

This Request for Proposal (RFP) is seeking turnkey plumbing repair services for all City owned facilities. Specifically, the City seeks to provide for regularly scheduled dedicated service as well as on-call service as needed.

The vendor must provide excellent service to the City and have an outstanding reputation in their field. The contract will be awarded to the vendor who best satisfies the City’s needs at optimum performance. A successful vendor may also be asked to provide periodic reporting.

Respondents should provide the following services:

1. Turnkey plumbing repair services include, but are not necessarily limited to, the following:

• Repair and replacement of sinks, vanities, and associated plumbing.
• Repair or replace non-functioning faucets. Existing faucets to be copied if possible.
• Clear drains. Replace traps and associated plumbing as required.
• Repair leaks associated with the sink or vanity. If leak repairs require replacement of the sink or vanity the contractor will coordinate with appropriate maintenance personnel.
• Hot water heater installation, maintenance or repairs, replace as directed by appropriate maintenance personnel
• Gas line feeds or supplies to equipment for maintenance or repairs.
• Repair and/or replace toilets.
• Clear clogged toilets.
• Must offer drain cleaning machine for clearing clogs and debris.
• Replace non-working flush valves, or install new kits as required.
• Replace wax rings and repair other leaks.
• Replace toilets when necessary, coordinate with appropriate maintenance personnel prior to replacing any toilets.

Services listed herein are not all-inclusive; additional services may be required. The awarded vendor shall be equipped to handle all plumbing needs.

The selected plumbing contractor will provide on-site response within two hours for active leaks at the standard hourly rate when called between 8:00 a.m. to 5:00 p.m. Monday through Friday. Emergency response on holidays that are recognized by the City will be charged at the after-hours rate. The selected plumbing contractor will provide on-site response within 24 hours for non-leaking repairs at the standard hourly rate.

The awarded vendor shall furnish all professional personnel, labor, materials, and industry standard equipment to perform plumbing services safely, efficiently, and in compliance with all relevant plumbing and City codes.

Submission

Proposer must submit their response utilizing the following:

• Public Purchase at https://www.publicpurchase.com
• In person at City Hall, 220 W Mulberry, Sherman, TX 75090 or
• By courier, delivered to 220 W Mulberry, Sherman, TX 75090

Proposal shall not be submitted by facsimile, email or other type of submission other than the stated deliveries. Each proposal shall be manually signed and dated by a person having the authority to bind the firm in a contract. Proposals will be received until the hour **2:00 PM** on the **19th day of November, 2026**.

Evaluation

The Technical Score and Cost Score will be added together to determine the Grand Total Score for each vendor. The vendor with the highest Grand Total Score will be selected as the apparent successful vendor.

| Criteria | Maximum points |
| --- | --- |
| Technical Proposal | 65 |
| Cost | 35 |
| Maximum Possible Grand Total Score | 100 |

Contract

This is an annual contract beginning October 1, 2026. The City shall allow for annual term renewal, allowing for up to four (4) additional one (1) year renewal options.

Insurance

• Worker’s Compensation & Employers Liability: $100,000 per injury, $300,000 per occurrence, and $100,000 per occupational disease.
• General Liability: Minimum $1,000,000.00 each occurrence, Minimum $2,000,000.00 in the aggregate
• Automobile Liability: Minimum $1,000,000.00 each occurrence, Minimum $2,000,000.00 in the aggregate