RFP - Inventory Management System for Harris Health

Harris Health is seeking proposals from qualified vendors to provide an enterprise-grade Inventory Management System (IMS) to ensure medical and non-medical supplies are consistently available to support patient care while minimizing waste, stockouts, and manual processes.

Harris Health is a fully integrated public health care system providing medical services to the indigent and medically underserved population of Harris County, Texas. [...] The purpose of this RFP is to identify and select a qualified vendor capable of providing a comprehensive inventory management solution, including software, implementation services, integration support, training, hardware (as applicable), and ongoing support necessary to deploy and maintain a modern inventory management solution throughout Harris Health's supply chain environment.

Project Management

Provide project management services throughout the term of the Agreement. Develop and maintain a detailed project plan, schedule, milestones, dependencies, and resource assignments.

The proposed system must include the capabilities below:

• Solution Design and Planning: Conduct stakeholder interviews and workflow assessments. Document functional and technical requirements. Design future-state inventory management workflows.
• Inventory Management System Configuration: Maintain real-time inventory visibility at the item, bin, room, department, and facility levels. Configure automated replenishment rules and min/max inventory levels.
• Data Migration: Develop a data migration strategy. Import and validate item master data. Import inventory location and bin data.
• Hardware Deployment: Barcode scanners. Barcode printers. RFID tags, readers, antennas, and cabinets (if approved).
• Integration Services: ERP (PeopleSoft or equivalent). Active Directory and Single Sign-On (SSO). Clinical systems, as required. RTLS and RFID platforms, where applicable.
• Inventory Tracking and Compliance: Support barcode-based inventory transactions. Support lot number tracking. Support serial number tracking. Support expiration date tracking and management. Maintain audit trails for inventory transactions.
• Testing and Validation: Unit testing. System testing. Integration testing. User Acceptance Testing (UAT).
• Training and Knowledge Transfer: Training should include a combination of onsite and virtual sessions, with onsite training provided for end users and operational staff directly involved in inventory management activities.
• Go-Live and Stabilization: Develop a go-live strategy and cutover plan. Provide stabilization support following implementation.
• Support and Warranty: Provide a minimum twelve (12) month warranty period upon final acceptance. Maintain system availability of at least 99%, excluding planned maintenance.

Minimum Acceptance Criteria

• Inventory accuracy of at least 98%.
• Successful end-to-end ERP transactions.
• No Severity 1 or Severity 2 defects at go-live.

Harris Health is using the Euna eProcurement Solution (formerly Bonfire) (https://gobonfire.com) to distribute this RFP document, respond to questions, and receive proposals for this competitive solicitation.

Proposals are due no later than **2:00 PM local time in Houston, TX** on **November 23, 2026**.

The initial term of the Agreement resulting from this RFP will be for one (1) year from the effective date of Agreement. Harris Health may consider six (6) one-year renewal options, renewable one (1) year at a time, based on the same terms and conditions, with revised pricing permitted.

Award shall be made to the highest scored responsive and responsible vendor whose proposal is determined to be the best evaluated offer taking into consideration the evaluation criteria in the following order of relative importance:

• Solution 40%
• Qualifications 30%
• Pricing 30%

Harris Health System requires Vendors to make a good faith effort to meet or exceed a 5___% goal for participation by M/WBEs on this project.