Van Outfitting Follow Solicitation

Outfitting, Mercedes Sprinter Vans, as per attachment A specifications. Two TCEQ sprinter vans need to be outfitted to meet the needs of the Mobile Monitoring Team for use as a mobile ambient air quality monitoring platform.

**Period of Service:** Date of purchase order, to August 31, 2027.

Unless specifically stated otherwise, the vendor shall be responsible for the purchase and installation of all equipment required in this specification. Unless specifically stated otherwise, both Mercedes 2500 All Wheel Drive (AWD) Sprinter vans shall be outfitted identically.

Vendor Requirements

• Vendor must be an approved Mercedes outfitter so that the modifications do not void the warranty of the Mercedes 2500 AWD Sprinter van.
• Outfit location must be within 100 miles of 12100 Park 35 Circle, Austin, Texas 78753 to allow for progress visits.
• Vendor must provide a two-year warranty to include generator issues, electrical issues, and water intrusion issues.
• Vendor must provide electrical schematics to TCEQ technical staff upon delivery.
• Vendor must provide a one-time training on electrical and generator systems to TCEQ technical staff upon delivery.

Modifications

• Exterior modifications: flashing lights and light bars, exhaust vents, side-mounted ladder, mast mounting brackets, sample inlets and pass throughs, trailer hitch receiver, running boards, and improved suspension and shocks.
• Interior modifications: insulation, walls and ceiling, recessed LED lighting, generator enclosure, cabinetry and countertops, two 18U server racks, bulkhead, and wiring ducts.
• On-board power generation: a new Tier 4 diesel generator to meet or exceed Cummins Onan QD 12500.
• Electrical: 60-ampere main load distribution panel, 20 electrical outlets, shore power connection, 100-amp transfer switch, 65-amp power inverter, and auxiliary battery backup system.
• HVAC: two domestic 15-kilowatt BTU roof mounted air conditioners with heat strips and a wall mounted digital thermostat.
• Outfit weight: total weight of the vehicle and outfit shall not exceed 7,350 lbs.

Delivery to be made to 12100 Park 35 Circle, Building B, Austin, Texas 78753. All work shall be completed by **August 31, 2027**.

Submission

Responses may be submitted electronically to TCEQebid@tceq.texas.gov. The e-mail subject line must contain the solicitation number, company name, and the due date and time. The respondent is solely responsible for ensuring the complete electronic submission is sent to, and actually received by, TCEQ before the due date and time stated on the solicitation document.

**Bid due:** November 06, 2026, at 2:00 PM CST. Unsigned bids will not be considered under any circumstances.

Only responses conforming exactly to these specifications will be considered in determining an award.

TCEQ requests specifications of materials used in construction and detailed construction plans which will be reviewed by TCEQ technical staff to verify that all modifications are soundly built and will perform as specified, prior to award of bid.

Warranty shall be for a period of two (2) years from date of work completed. All equipment and modifications ordered with this request will be tested upon receipt. Testing will take not more forty-five (45) calendar days.

Payment will be made within thirty (30) calendar days after tests have been completed and goods or materials are found to meet specifications or the day which the invoice for goods or material was received, whichever is later.

Bid prices are requested to be firm for TCEQ acceptance for 30 days from bid opening date.