Carnival Services- Beet Days

The City of West Jordan (“City”) is requesting proposals from qualified amusement companies (“Company”) with experience in large-scale carnivals to provide carnival services for the Beet Days event on July 8th-10th, 2027. Proposals are requested from eligible companies in good standing with demonstrated experience providing high-quality carnival operations and family entertainment.

Beet Days is a new event for West Jordan City, and we look forward to it becoming a pinnacle event for the community. The event will feature a carnival, family friendly activities, food trucks, non-food vendors, an entertainment stage, and a drone show.

The carnival is a central attraction in the park during Beet Days, offering families a variety of options to celebrate this new West Jordan City event. The contractor will create an atmosphere that provides a safe and quality environment for families and attendees of all ages.

Provide full carnival services on July 8th, 9th & 10th, 2027, with the option for future dates upon mutual agreement of both parties. Services shall include, at a minimum:

• Planning, setup, operation, and teardown of a carnival and fairway at Ron Wood Park.
• Load-in dates shall be mutually agreed upon. Setup may not begin more than four (4) days prior to the commencement of the carnival and must be completed no later than the day prior to the event. All equipment, materials, and debris must be removed from City property within three (3) days following the final event date.
• Daily trash collection and disposal within the carnival area, including final cleanup prior to load-out.
• Turnkey operation, including all staffing, supervision, equipment, utilities, permits, and supplies necessary for carnival operations.
• A minimum of twenty (20) rides total, including Spectacular, Major, and Kiddie rides. The proposed ride selection shall provide a balanced variety of attractions for children, families, and adults and shall include a large Ferris Wheel.
• Up to twenty (20) game booths with a minimum of fifteen (15).
• Minimum of five (5) food booths.
• Portable generators and electrical distribution equipment necessary to power all carnival rides, games, concessions, and other Company equipment.
• Compliance with all applicable federal, state, and local laws, regulations, permitting requirements, and applicable industry safety standards, including all required ride safety inspections and certifications.
• Ticket sales shall stop thirty (30) minutes prior to closing each day.
• Company shall provide the City with one hundred fifty (150) all-day wristbands at no cost. Wristbands shall be used at the City’s discretion.
• Company shall provide the City with a detailed sales report, including supporting documentation such as bank deposit statements or computer-generated ledgers, no later than thirty (30) days following the final day of the event.
• Participation in a security coordination meeting as scheduled by the City prior to the event.
• The premises shall be left in a condition substantially similar to the condition existing prior to carnival’s use of the premises.

**Submission method:** Submit your proposals electronically through the Utah Public Procurement Place (U3P Euna Procurement) by **2:00 p.m. current Mountain Time on Tuesday, December 1, 2026**.

The evaluation process may include a numeric-scoring:

• Approach and Event Management Plan: 30 Points
• Carnival Rides, Attractions, and Layout: 35 Points
• Qualifications, Experience, and References: 35 Points

The successful Company may be issued a contract for a period of one (1) year. Upon mutual agreement of the City and Company, the agreement may be renewed for three (3) additional one-year periods. The awarded contract may be canceled at any time upon a 90-day written notice by either the City or the awarded Company.

General Liability Insurance is required in an amount not less than **$5,000,000** per occurrence and **$5,000,000** aggregate. Automobile Liability Insurance is required with no less than **$1,000,000** limit per accident.