Lehi City Recreation Facilities Studies RFP

A comprehensive assessment of Lehi City’s recreation facilities is requested to identify opportunities to improve operational and financial performance, reduce operating subsidies where feasible, and support informed decisions regarding future facility investments. Recommendations should be developed with consideration for service quality, community access, participation, and the recreation needs of Lehi residents.

Lehi City is a family friendly, safe, and active community of approximately 95,000 people located halfway between Salt Lake City and Provo, Utah.

The work should be organized into three components:

1. Operational and Financial Assessments of the currently operating Lehi Legacy Center and Lehi Outdoor Pool.
2. Operations and Maintenance Pro Forma for the potential opening and operation of the Curtis Center.
3. Capital Improvement Feasibility and Financial Impact Studies for potential improvements or replacement projects at the Legacy Center, Outdoor Pool, and Curtis Center.

For purposes of this study, operating subsidy shall be defined consistently as operating expenses minus operating revenues. Any administrative or overhead allocations shall be identified separately, and capital expenses and depreciation shall be distinguished from ongoing operating expenses. The same methodology shall be used when facilities, alternatives, or scenarios are compared.

Scope of Work

• Project A: Lehi Legacy Center Operational and Financial Assessment
• Project B: Legacy Center Renovation Feasibility and Financial Impact Study
• Project C: Lehi Outdoor Pool Operational and Financial Assessment
• Project D: Outdoor Pool Replacement Feasibility and Financial Impact Study
• Project E: Curtis Center Operations and Maintenance Pro Forma
• Project F: Curtis Center Capital Improvement Feasibility and Financial Impact Study
• Project G: General Deliverables and Study Requirements

Deliverables

• A written report documenting the assessment, analysis, findings, and recommendations.
• An executive summary suitable for review by City administration and the City Council. In addition, City staff may require an in-person PowerPoint presentation to the City Council by the consultant to summarize the assessment, analysis, findings, and recommendations.
• A financial summary identifying historical or projected revenues, expenses, operating subsidy, capital costs, and anticipated financial impacts, as applicable.
• A description of the data, methodology, assumptions, and limitations used in the analysis.
• Concept drawings or other appropriate visual representations for proposed capital improvements or replacement options.
• Project cost estimates, with the basis and expected level of accuracy identified.

The scope shall be completed in coordination with Lehi City staff.

**Required** method is to submit electronically through Bonfire at https://utah.bonfirehub.com/. Proposals received after the submission deadline will not be considered.

Questions regarding this RFP should be submitted through Bonfire. All questions should be received two (2) business days prior to the RFP due date.

Each proposal must be accompanied by a transmittal letter, signed by an authorized representative, binding the respondent to the terms proposed. Proposals must include the following information:

• Letter of Transmittal
• Project Team
• References & Qualifications
• Timeline

The representations contained in Section 3, and submitted pursuant to this RFP, shall be binding upon each respective respondent for (a) sixty (60) days from the submission deadline or (b) until the successful respondent and the City enter into an agreement pursuant to this RFP, whichever occurs first.

Following the deadline, the names of those responding to the RFP will be made public. All other information will remain confidential, as required by law.