Consultant for JOC Construction Services

The purpose of this State of Utah Cooperative Contract is to secure professional consultant services to manage and oversee Utah's Job Order Contracting (JOC) Construction Program and will be for the benefit and use of all Eligible Users, which includes the State of Utah's government departments, institutions, Eligible Users, political subdivisions (e.g., colleges, school districts, counties, cities, etc.), and, as applicable, nonprofit organizations, Eligible Users of the federal government, or any other entity authorized by the laws of the State of Utah to participate in State Cooperative Contracts. This contract does not guarantee any sales.

The State of Utah intends to make multiple awards from this solicitation to establish a pool of qualified JOC Consultants. Each awarded Consultant will independently manage their own JOC program, software, and subcontractor roster for the benefit of Eligible Users.

The State of Utah seeks to continue the JOC program to minimize Eligible User effort while maximizing benefits and efficiency in facility repair and renovation. The program usage was $2.9 million over the last five years.

It is anticipated that each awarded Consultant will provide a complete, integrated Job Order Contracting (JOC) solution that includes proprietary software, customized unit price catalogs, maintaining a State-approved JOC Subcontractor list, and ongoing technical and procurement support. [...] Each Consultant must effectively manage all phases of the project lifecycle: initiation, JOC Subcontractor delegation, development, and close-out.

Administration

• Sourcing and Registration: Each Consultant is solely responsible for sourcing, actively onboarding, and maintaining a roster of qualified JOC Subcontractors to meet Eligible User needs. Each Consultant must collect and maintain current Workers' Compensation and General Liability insurance records for each subcontractor and register them with the State as "Subcontractors" under this primary contract number in strict accordance with State Code and Rule regulations.
• Management and Oversight: Each Consultant must train subcontractors, evaluate their performance, and provide the oversight necessary to ensure they furnish all management, labor, materials, equipment, and supervision required to successfully execute individual Job Orders.
• Program Administration: Each Consultant is responsible for all JOC program invoicing, record keeping and file retention.

Requirements Expected

• Program Development: Assist the Eligible Users in determining contract values and bid factor differentiation. Develop comprehensive execution procedures covering project initiation, joint scope meetings, and payment policies.
• Customized Documentation: Prepare client-specific Construction Task Catalogs (CTC), Technical Specifications, and Bid Documents. CTC must use local Utah prevailing wages and material/equipment costs.
• Procurement Support: Conduct internal and external marketing programs, including pre-bid seminars for local JOC Subcontractors to explain JOC concepts and adjustment factor calculations.
• Technical Support: Provide ongoing training for State staff and JOC Subcontractors.

Performance Metrics

• The proprietary JOC software must maintain a minimum of 99.9% uptime during standard business hours (8:00 AM to 8:00 PM MST, Monday–Friday).
• The JOC program must be fully implemented and ready for Eligible User use within **60 calendar days** of contract execution.
• Each Consultant must maintain a sufficient pool of registered Subcontractors to ensure that at least three (3) qualified Subcontractors are available for any Job Order requested across all covered geographical regions.

Transition

- Within thirty (30) days of contract termination, Consultants must export and transfer all State-owned data back to the State in a non-proprietary, accessible format at no additional cost.

**Submission:** All questions must be submitted through U3P during the question and answer period. Vendors must allow sufficient time to complete the online forms and upload their documentation. The issuing procurement unit may not accept a response after the time for submission of a response has expired.

**Evaluation:** Vendors must meet all Mandatory Minimum Requirements to proceed to the Technical Evaluation. Vendors must score at least 487 points (65%) of the 750 available points in the Technical Evaluation to proceed to the Cost Evaluation. Vendors who receive a total of at least 650 of the available 1000 total points (technical + cost) will be awarded a contract. The vendor with the lowest total cost will receive 100% of the total cost points.

**Cost proposal:** The cost response must be submitted separately from the technical response.

**Bonds:** Each Consultant will ensure that Subcontractors provide Performance and Payment bonds for any individual Job Order exceeding $50,000, or as otherwise required by the specific Eligible User.

**Contract term:** Length of Contract is for a 5 Years Period. Vendor must guarantee its pricing for One Year Periods.