MK27-105 WIC Pharmacy Services

The purpose of this RFP is to enter into a contract to provide Pharmacy Services for Women, Infants and Children (WIC).

It is anticipated that this RFP will result in a single contract award to the responsive and responsible vendor with the highest score justified by the procurement code.

Length of Contract is 5 years.

Vendor must guarantee its pricing for one year.

Service Requirements

The Contractor shall:

• maintain a storage facility within the State to maintain sufficient stock of Product on hand for immediate availability and delivery to local WIC clinics statewide; store Product at proper temperatures and conditions to prevent degradation and spoilage: and store Product according to industry and government regulations.
• receive orders through SharePoint for Product: system credentials will be created upon contract execution by DHHS for Contractor staff.
• package and deliver or ship the pharmacy Product, including packing slips, to all State WIC clinics: Products must be packaged and delivered or shipped in separate boxes per WIC participant and labeled with the WIC participant name, WIC family identification number, Product quantity on each box, and "Health Department [name] – WIC" listed on the delivery invoice; deliver Product within five business days of the order being placed in "Ordered" status in SharePoint.
• deliver premature formula or other Products for premature infants within three business days of order being placed in "Ordered" status in SharePoint.
• use an alternate wholesaler/supplier to fill the order to meet delivery timeframes if the usual wholesaler/supplier is out of stock of any Product ordered.
• assume responsibility for the correct Product's safe delivery to all Utah WIC clinics.
• provide daily oversight, coordination, and communication through a point person that must be available during business hours (8:00 am – 5:00 pm Mountain Time) to monitor, review, and process all Utah WIC SharePoint system orders: all order fulfillment must be overseen by a registered pharmacist or doctor of pharmacy; and pharmacy staff must respond to DHHS inquiries within one business day (24-hours) from the point of inquiry.

Late Delivery Reimbursement Penalties

The invoices will be reduced by:

• 10% if the order is delivered one business day late;
• 20% if the order is delivered two to five business days late;
• 30% reduction if the order is delivered six business days or more late.

Outcomes

The Contactor shall improve the health of WIC participants by providing specialty medical foods and formulas to high-risk WIC participants within the timeframes outlined above.

Submission

All questions must be submitted through U3P during the question and answer period. Answers from the State will be posted on U3P.

For ease of evaluation, all RFP responses must provide a point-by-point response, addressing in detail each area of the technical requirements.

Pricing may not be classified as confidential or protected and will be considered public information.

Evaluation

Vendors that achieve the minimum score threshold identified in the solicitation will proceed to the Final Stage: Cost Response Evaluation. The formula to compute the points is: Cost Points x (Lowest Proposed Price/Proposed Price).

The cost response will be evaluated independently from the technical response; and as such, must be submitted separately from the technical response.

Pricing

The cost of Products on the Contractor's cost sheet is fixed for one year from the contract effective date unless a wholesale price increase is substantiated to the Utah WIC Program. Pricing increases in future years cannot exceed 5% of the prior year's pricing plus documented wholesale price increases.

Insurance

The limits of the CGL insurance policy must be no less than $1,000,000 per occurrence and $3,000,000 aggregate.