RFP Alpine School District: Educational Supplies for Warehouse

The purpose of this solicitation is to establish multiple contracts with qualified vendors to provide educational, classroom, office, art, instructional, and related school supplies for K–12 warehouse operations. These contracts are intended to provide a broad selection of competitively priced products, dependable availability, and timely delivery to support the ongoing needs of schools and departments.

Products ordered under the resulting contracts will be delivered to a central warehouse or receiving location designated by each participating school district.

Alpine School District (ASD) currently serves more than 115 schools and departments and over 82,000 students that order supplies through its central warehouse located in Lindon, Utah. On July 1, 2027, this district will split into three school districts.

The District intends to award contracts to multiple vendors for educational supplies. To be eligible for award, vendors must be able to supply all 15 market basket items identified in Attachment C and meet the requirements of this solicitation.

The District’s Educational Supply category includes more than 200 items. The 15 market basket items are a representative sample for proposal evaluation and do not constitute the District’s complete product requirements.

Products include art, craft, and ceramic materials; classroom and student supplies; and office and administrative supplies. Examples include paints, brushes, crayons, colored pencils, clay, craft materials, pencils, pens, markers, notebooks, rulers, scissors, erasers, adhesives, binders, folders, filing supplies, envelopes, labels, staplers, tape, sheet protectors, storage boxes, and similar supplies.

All products shall be new, current, and suitable for their intended educational, classroom, office, or institutional use.

General Product and Service Requirements

• Product Consultation: Assist Eligible Users in locating products, identifying appropriate alternatives, comparing product features, and selecting products suited to the intended educational or operational use.
• Product Availability: Maintain a broad, up-to-date catalog and promptly communicate any discontinued, backordered, or unavailable products.
• Product Condition: Provide only new products in original manufacturer packaging unless the Eligible User expressly approves otherwise in writing. Used, refurbished, remanufactured, counterfeit, damaged, or expired products are not permitted.
• Product Information: Provide accurate product descriptions, manufacturer and brand information, item numbers, units of measure, package quantities, list prices, contract prices or discounts, and ordering information.
• Safety and Compliance: Products shall comply with applicable federal and state safety requirements. Safety Data Sheets shall be provided upon request for products requiring such documentation.

All responses must be submitted electronically through the solicitation portal identified as EUNA, Bonfire, and/or Utah Public Procurement Place (U3P). Responses delivered by email, mail, courier, or hand delivery will not be accepted.

RFP Due Date: 2:00 PM, Tuesday, Nov 9th, 2026 MST

Proposals received after the deadline will be considered late and ineligible for consideration.

Mandatory Requirements

• Vendors must confirm they do not source products exclusively from closeout, surplus, liquidation, overstock, discontinued, or end-of-line inventory
• Vendor has been in business for 5 years working with similar-sized or larger entities.
• Vendor has uploaded a proposal in response to the Technical Criteria listed below.
• Vendor has uploaded a fully completed Cost Proposal - Attachment C.

There are 1,000 total points available: 700 technical points and 300 cost points. To advance to the Cost Evaluation stage, an Offeror must receive at least 420 technical points, representing 60% of the available technical points. To be considered for a contract award, an Offeror must receive a combined technical and cost score of at least 700 points.

Length of Contract: 5 Years