PORTABLE TOILET RENTAL AND SERVICES

The purpose of this Request for Proposal (RFP) is to solicit sealed proposals to establish a contract through competitive negotiation for the rental of portable toilets of various sizes and the provision of maintenance services on an as-needed basis.

Portable Toilet Rentals

• The successful offeror shall provide a detailed list of the various types of portable toilets available for rent.
• Items listed shall be accompanied by the cost to rent.
• The successful offeror should identify details including size, whether a model is ADA handicapped accessible, and whether it is accompanied by a sink or sanitizing station inside.
• The successful offeror should provide a detailed account of other amenities that may accompany a portable toilet rental at no charge, as well as amenities that may accompany the rental at an additional cost.

Quality of Portable Toilets

The successful offeror shall confirm that they can provide all listed portable toilets with:

• Functional locking mechanisms
• Working hinges
• No damage that would hinder the privacy of the user
• No graffiti

Associated Items for Rent

• The successful offeror should provide a detailed list of the various items for rent that may accompany the portable toilet rental (i.e. foot pedal handwashing stations…etc.).
• Items listed shall be accompanied by the cost to rent.

Services Provided

The successful offeror shall provide a detailed account of maintenance practices to include:

• Frequency of provision of toilet pumping
• Frequency of cleaning and disinfecting
• Schedule for adding fresh chemicals and replacing urinal cakes
• Schedule for the replacement of sanitizer and tissue paper

**Submission:** Sealed Proposals Will Be Received online and all proposals are due before **2:00 pm on November 23, 2026**. Proposals received after the stated deadline will not be considered. No telephoned, faxed, emailed, hand-delivered, or mailed proposals will be considered.

One proposal submitted to the City electronically through the City's OpenGov Procurement portal. In addition, should the proposal contain proprietary information, submit one redacted version (with applicable file name) with proprietary portions removed or blacked out marked "Redacted Copy".

Each Proposal must be and remain valid for a period of at least Ninety (90) days from the date set by this RFP for receipt of Proposals.

Evaluation criteria:

• Qualifications and Experience: 40 points
• Specific Plans or Methodology: 30 points
• Price: 30 points

**Term:** Contract shall be for one year beginning date of ratified contract with the option to renew under the terms of the original agreement for up to four additional one year terms if agreed upon in writing by both parties.

**Insurance:** Commercial General Liability of at least $1,000,000 per occurrence and $2,000,000 General Aggregate; Automobile Liability of $1,000,000; Pollution Liability of $2,000,000 per claim; Workers' Compensation with Employers' Liability.

There will not be a Pre-Proposal Conference.