Transit Bus Stop Announcer System- FTA Funded TR076

The City of Sierra Vista is soliciting proposals from qualified companies to provide Transit Bus Stop Announcer System- FTA Funded TR076.

The objective of this project is to procure a Transit Bus Stop Announcer System for the City of Sierra Vista- Vista Transit department's fleet of 16 ARBOC buses. The City of Sierra Vista has been awarded a grant through the Federal Transportation Administration (FTA) and Award shall be to the lowest responsive and responsible bidder. This purchase will be subject to all applicable federal requirements of the grant under 2 CFR 200 and FTA Circular 4220.1F. The City of Sierra Vista encourages businesses classified as DBEs, Small Business Enterprises (SBEs) and Minority Business owners to participate.

The selected vendor will provide a bus stop announcer system, solution that includes the following features and functionalities:

• Typical modern systems trigger announcements automatically based on preset stop coordinates and vehicle location.
• Audio Announcement
• Display Integration
• LED passenger displays
• Front, side, rear, and saloon displays
• Next stop text
• ETA
• Ruggedized transit-grade devises that use weather resistant housings.
• Automated announcements required under accessibility regulations.

Must support:

• ADA/Accessibility compliance
• Clear audible stop names
• External route announcements
• High contrast display text
• Multilingual accessibility
• Visual + audio redundancy
• Hearing loop compatibility (optional)

Technical Requirements

• The solution must integrate with existing Vista Transit systems and infrastructure.
• Ensure compliance with relevant accessibility standards and regulations.
• Offer scalable architecture to accommodate future growth and additional features.

Implementation & Training

• Outline a detailed implementation plan, including timelines and milestones.
• Provide comprehensive training for Vista Transit staff on system use and maintenance.
• Offer ongoing technical support and software updates.

Proposal Requirements

• Cover Page
• Company background and relevant experience.
• Description of the proposed solution and its features.
• Similar projects that the company has completed.
• Implementation strategy and timeline.
• Pricing structure and licensing options.
• References from previous clients.

Please see Attachments for the Scope of Work.

**Submission method:** Electronic bid submissions are being accepted through our OpenGov e-procurement software. Bidders shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to the City’s eProcurement portal at https://procurement.opengov.com/portal/sierravistaaz, click on "Submit Response", and follow the instructions to submit the electronic bid.

Proposals will be evaluated by the city's evaluation team based on selection criteria included in this RFP. Each evaluator shall independently assign a score to each evaluation criterion based on the written proposals and additional details obtained during the interview. Criteria scores will be summed and the award will then be given to the highest scoring proposal.

The proposal shall be valid for sixty (60) days from the date it is signed.

Insurance:

• Worker's Compensation: Statutory
• Employer Liability: **$2,000,000**
• Commercial General Liability: **$2,000,000** Bodily Injury and Property Damage Combined Single Limit
• Commercial Automobile Liability: **$2,000,000** Bodily Injury and Property Damage Combined Single Limit
• Professional Liability (Errors/Omissions): **$2,000,000** (minimum) (Professional Services Only)

The Comprehensive General Liability Insurance and Comprehensive Automobile Liability Insurance policies shall include the City of Sierra Vista as an additional insured with respect to liability arising out of the performance of this contract.