Heavy Duty Truck Brake Services

The City of Phoenix invites sealed offers for heavy duty brake services.

The Effective Date of this Agreement will be upon final signature and recording by the City Clerk’s department. The Commencement Date of this Agreement will be on or about January 1, 2027.

The term of this Agreement will be for 3 years, beginning on the Commencement Date, with 2 one-year options to extend, which may be exercised by the City in its sole discretion.

Contractor will supply all parts, labor, and material necessary to service and repair Air Brake Systems on Heavy Duty Equipment including, but not limited to, Solid Waste Refuse Trucks and Fire Apparatus of various classifications, types, makes, and models.

Contractor will provide a written estimate within eight (8) hours after receipt of the vehicle. Each estimate must include the itemized labor hours, materials, parts, and applicable discount(s).

Contractor will not perform any repair until after the repair has been authorized by the City Service Center Representative.

All work performed will be in accordance with current industry standards set forth by the original equipment manufacturer (OEM).

Contractor is responsible for the transport of vehicles between their repair facility and each city location.

Contractor will respond verbally or via electronic communication to all service call requests within two (2) business hours. Contractor(s) will pick up each vehicle within four (4) business hours after notification of a service request. Unless approved by an authorized City Service Center Representative, the contractor will complete repairs and return the vehicle to the appropriate city facility within twenty-four (24) business hours, including travel time.

All repair replacement parts and materials will be new and meet or exceed the OEM specifications and standards.

All materials and services/workmanship provided under this contract will be free from defects and will conform to the requirements of this contract for a period of ninety (90) days. Contractor will remedy all warranty defects within twenty-four (24) hours after notification and at no additional expense to the City.

**Submission:** The City of Phoenix Public Works Department is accepting only electronic Offers for this solicitation. Offers shall be submitted electronically via the City’s Procurement Portal by clicking on “Draft Response” via https://procurement.opengov.com/portal/phoenix/projects/320560. Offerors must be registered with OpenGov by signing up via https://procurement.opengov.com/signup.

All offers shall be firm and fixed for a period of 180 calendar days from the solicitation opening date.

The signed and completed *Conflict of Interest and Transparency* form must be included or your Offer may be deemed non-responsive.

In accordance with the City of Phoenix Code, Chapter 43, Section 43-12, Competitive Sealed Bidding, award(s) shall be made to the lowest responsive and responsible offeror(s) whose offer conforms in all material respects to the requirements set forth in this solicitation.

Upon notification of a recommended award, the Offeror will have 14 calendar days to submit a complete certificate of insurance in the minimum amounts and the coverages as required in the Insurance Requirements of this solicitation.

Offeror must have been in operation a minimum of 2 years.

The term of this Agreement will be for 3 years, beginning on the Commencement Date, with 2 one-year options to extend.