Fleet Hazardous Waste Collection, Disposal, and Clarifier Maintenance Services

The City of Pasadena Public Works Department, Building Systems & Fleet Management Division (BSFMD) is seeking a qualified vendor to provide hazardous waste collection, transportation, recycling, disposal, and clarifier maintenance services on a scheduled and as-needed basis. Services shall include maintenance of two (2) clarifier systems, hazardous waste management, and proper handling and disposal of regulated waste generated from municipal fleet maintenance operations.

The resulting contract shall be for a period of five (5) years.

The City of Pasadena operates and maintains a fleet consisting of various vehicles and equipment at the City Yards, located at 323 West Mountain Street, Pasadena, CA 91103. Fleet maintenance activities generate hazardous and regulated waste materials, including used oil, antifreeze, contaminated liquids, batteries, filters, absorbents, and other waste requiring proper collection, handling, and disposal. The facility also utilizes two (2) clarifier systems, consisting of one (1) standalone clarifier and one (1) three-chamber clarifier, to capture contaminants from wash water generated during Fleet operations. [...] cleaning, pumping, and maintenance of these systems are necessary to support continued operations.

Services shall include maintenance of two (2) clarifier systems, hazardous waste management, and proper handling and disposal of regulated waste generated from municipal fleet maintenance operations.

**Submission method:** Bids will be received via the City's eProcurement Portal (https://procurement.opengov.com/portal/pasadena). A bid received after the time set for the bid opening shall not be considered. Bidders are required to submit (upload) all items listed in the Submittals/Checklist. Bids will be received prior to **3:00 pm on Monday, December 7, 2026** and will be opened online at that time.

All bid pricing must be entered into the City's eProcurement Portal or the bid may be considered informal and deemed non-responsive, do not use a separate document attachment to represent your pricing.

Bidders must possess and provide the following license(s) or certification(s) to be deemed qualified to perform the work specified: Class A – General Engineering with Hazardous Substance Removal Certification (HAZ), OR Class B – General Building with Hazardous Substance Removal Certification (HAZ)

Each bidder or proposer must submit a completed *Form AA-1*. Failure to submit this form will result in automatic disqualification with no exceptions unless bidder or proposer has an approved Form on file with the City.

The resulting contract shall be for a period of five (5) years.