Annual Contract for U.S. Highway 90 Landscape and Maintenance Services

The City of Lake City is accepting bids for landscape and maintenance services for four (4) median islands on a one (1) mile corridor from the Interstate 75 interchange, eastbound on U.S. Highway 90.

The work to be done under this contract includes, but is not limited to, providing all labor, supervision, equipment, incidentals, and related items necessary for landscape and maintenance services in accordance with the specifications contained herein.

General Scope of Work

The City of Lake City, Florida, is requesting quotes for an annual contract for landscape and maintenance services for four (4) median islands on a one (1) mile corridor from the Interstate 75 interchange, eastbound on U.S. Highway 90. The work to be done under this contract includes, but is not limited to, providing all labor, supervision, equipment, incidentals, and related items necessary for landscape and maintenance services in accordance with the specifications contained herein.

• In front of Wendy’s Restaurant
• In front of Village Square Shopping Center
• In front of Wal-Mart Supercenter
• In front of Krystal Restaurant (currently undeveloped - grass only)

Specifications

1. Supply all labor and materials necessary to comply with Florida Department of Transportation maintenance of traffic (MOT) practices.
2. Supply all labor and materials necessary to weed, trim, edge, fertilize, and clean out all landscaped beds, as well as to trim Sabal palms as needed. In addition, the median islands will be cleared of all garbage and debris at least twice a month, and the contractor will dispose of it.
3. Supply all labor and materials necessary to install and maintain total coverage of approximately 3-4 inches of mulch at a consistent depth throughout the term of the contract. Contractor shall anticipate having to re-mulch the medians twice a year.
4. Supply all labor and materials necessary to mow all medians twice a month.
5. Supply all labor and materials to add “color” at the end of each island with the use of flowering annuals or perennials on a year-round basis that have the ability to flourish in this environment for at least a three-month period and that enhance the aesthetics of the median islands.
6. Inspect irrigation systems twice a month. If repairs are necessary, contact Steve Brown at (386) 758-5401 or browns@lcfla.com for authorization. The cost of the inspection should be included in your proposal. All costs associated with any repairs to the irrigation system are to be invoiced separately.
7. Permits and licenses of any nature, necessary for any and all work, shall be secured and paid for by the contractor.

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9. The awarded contractor will be required to comply with and adhere to all safety standards and guidelines outlined by the Florida Department of Transportation and the City of Lake City.

Submission

Bids shall be submitted via the City's e-Procurement Portal, OpenGov Procurement, no later than Tuesday, November 10, 2026 at 2:00 pm. Late proposals shall not be accepted. Bids must be submitted via the City's e-Procurement Portal, OpenGov and may not be delivered orally, by facsimile transmission, or by other telecommunication or electronic means.

Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup.

All questions related to this ITB shall be submitted in writing through the OpenGov Procurement Question/Answer Tab via the City's e-Procurement portal. Deadline for receiving questions is Monday, October 26, 2026 at 4:00 pm.

Bidder may not withdraw his/her bid for a period of ninety (90) days following the opening of the responses.

Award

Award may be made to the Bidder which offers the best value to the City. The City reserves the right to reject any and all offers, to waive non-material irregularities or technicalities and to re-advertise for all or any part of this solicitation as deemed in its best interest.

Local Vendor Preference: City of Lake City Administrative Policy #18 states that the bid of a resident of Columbia County, Florida will have a 5% preference over the bid submitted by any non-resident of Columbia County.

Other terms

The Contractor to whom the City intends to award a Contract will be required to execute an Agreement within ten (10) days from the date of the Notice of Recommendation for Award.

At a minimum, all work shall be guaranteed by the Contractor against defects resulting from the use of inferior materials, equipment or workmanship for one (1) year from the date of final acceptance of the entire project by the City of Lake City in writing.

There will be no pre-bid meeting associated with this project.