Generator Maintenance and Repair Services

The City of Clermont is seeking proposals from qualified respondents for the maintenance and repair of all City-owned and operated generators. These generators provide backup power for City lift stations, water well sites, Fire and Police stations, and other City buildings and facilities.

Services include preventive maintenance, inspections, testing, emergency response, as-needed repairs, reporting, and coordination with City staff. Award will be made to the responsive and responsible respondent whose proposal provides the best overall value to the City.

The City of Clermont is seeking qualified and experienced firms to provide preventive maintenance, inspections, testing, emergency response, and as-needed repair services for City-owned and operated generators. These generators provide backup electrical power for critical City operations, including lift stations, water well sites, public safety facilities, and other City buildings.

The contractor must provide all labor, supervision, materials, parts, tools, equipment, transportation, and services necessary to maintain the generators in reliable operating condition in accordance with manufacturer recommendations and the requirements of this solicitation. The contractor must coordinate all scheduled services with the City's Public Services Department and provide a maintenance schedule for City approval before beginning work. Services must include detailed inspection reports, test results, recommended corrective actions, and documentation of all work performed.

Each generator included in this solicitation must receive one (1) Full Maintenance Service every twelve (12) months and one (1) additional Preventive Maintenance Inspection (PMI) approximately six (6) months after the Full Maintenance Service.

Coolant flushing must be performed every thirty-six (36) months, beginning in the first year. Belts must be replaced every thirty-six (36) months, beginning in the second year. Load bank analysis must be performed every thirty-six (36) months, beginning in the third year.

The Contractor must provide maintenance and repair services at the identified locations and coordinate access with the City's designated representative.

**Proposals must be submitted electronically** through the City's OpenGov Portal by the date and time specified in this solicitation. Proposals will not be accepted by email, fax, or any method other than the Portal. All Proposals must remain valid for at least ninety (90) calendar days after the Proposal Deadline.

The initial contract term will remain in effect for thirty-six (36) months [...] the City will have the option to renew this contract for three (3) additional twelve (12) month period(s).

The respondent(s) must provide proof of insurance when responding to this solicitation using a standard ACORD form. Minimum coverage: Commercial General Liability **$1,000,000** per occurrence and **$2,000,000** general aggregate; Automobile Liability **$1,000,000** combined single limit; Workers' Compensation and Employer's Liability as required by Florida Statutes, Chapter 440, **$1,000,000**.

The City reserves the right to make multiple awards if deemed appropriate, considering anticipated workload or other factors.